Administrative Director for Executive Team Support
6 days ago
We are seeking a highly skilled Administrative Director to provide exceptional support to our executive team at the Materials and Engineering Company.
Salary:$80,000 - $100,000 per year
Key Responsibilities- Executive Support: Schedule appointments, coordinate meetings, and arrange travel plans with attention to detail and professionalism.
- Point of Contact: Serve as the primary contact for internal and external stakeholders, ensuring all communications are handled discreetly and efficiently.
- Event Coordination: Plan and organize company events, including sales meetings, annual company picnics, holiday celebrations, and other employee engagement activities.
- Presentations and Reporting: Prepare presentation materials for various projects, initiatives, and board presentations as needed.
- Cross-Departmental Coordination: Facilitate collaboration and communication between the executive team and other departments to drive business results.
- Administrative Duties: Perform general administrative tasks such as filing, expense tracking, and invoice processing with accuracy and attention to detail.
- Office and Building Management: Oversee office management responsibilities, coordinate with external vendors, and arrange visitor schedules and hotel reservations as required.
- Financial Reconciliation: Manage P-Card statements and expense reports with precision and diligence.
- Vendor and Supplier Management: Coordinate with external vendors and suppliers and manage mailings as necessary.
- Education: High School Diploma required; a Bachelor's degree is preferred.
- Experience: Minimum of 7 years of prior administrative experience, with experience in Office Management highly valued.
- Technical Proficiency: Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Vendor Management: Proven experience managing outside vendors and building management coordination.
- Interpersonal Skills: Excellent customer orientation, problem-solving abilities, and a collaborative team spirit.
- Organizational Ability: Strong prioritization, organizational, and time-management skills, with a keen attention to detail.
- Adaptability: Comfortable managing multiple priorities, working in a fast-paced environment, and adjusting to shifting demands.
- Multi-Tasking Ability: Able to address immediate priorities while meeting deadlines for long-term projects and strategic initiatives.
Why Choose Us? As a core member of our team, you'll play a pivotal role in enhancing the productivity and success of our executive team. This position offers a unique opportunity to work closely with our leadership team while fostering a positive and engaging workplace culture.
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