Executive Assistant to Partners

6 days ago


Hollywood, Florida, United States S Davis & Associates Full time
Job Overview

S Davis & Associates is a professional services firm seeking an experienced Executive Assistant to support our Partners. The ideal candidate will have a strong administrative background and excellent communication skills.

Responsibilities
  • Provide administrative support to Partners, including preparing proposals, engagement letters, financial statements, and other reporting documents using Microsoft Office.
  • Prepare client-related reports, assist with packaging of tax folders, and filing tax documents.
  • Assist in the hiring process for administrative personnel, updating office policies and procedures, and maintaining social media presence.
  • Schedule appointments, update calendars, and contacts for Partners, while ensuring daily upkeep of their offices.
  • Contribute to billing processes, general office duties, and overseeing petty cash.
  • Contact vendors for quotes and ensure the firm receives expected services.
  • Log incoming and outgoing mail, monitor equipment logs, and renew professional memberships.
Requirements
  • 7+ years of experience in a professional office setting, including supervisory experience.
  • Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint).
  • Excellent oral and written communication skills, as well as interpersonal and phone presence.
  • Able to work independently, prioritize tasks, and exercise independent judgment.
  • Punctual, self-motivated, and possessing a strong work ethic.

The salary for this position is $65,000 - $85,000 per year, commensurate with experience.



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