Property Manager

3 weeks ago

Atlanta, Georgia, United States Portman Full time
Job Summary

We are seeking a highly skilled Property Manager to join our team at Portman Holdings. As a key member of our operations team, you will be responsible for the day-to-day management of our properties, ensuring that they are well-maintained, secure, and meet the needs of our tenants.

The ideal candidate will have a strong background in commercial property management, with experience in accounting, lease administration, and vendor management. You will be responsible for developing and maintaining positive relationships with our owners and tenants, as well as ensuring that our properties are in compliance with all relevant laws and regulations.

Key Responsibilities:

  • Develop and maintain positive owner/tenant relationships
  • Assist with preparation of annual budgets, forecasts, management plans, monthly performance reports, and variance reports
  • Lease administration, including internal and external clients, estoppels, commencement letters, etc.
  • Perform regular inspections of the property and recommend necessary alterations, maintenance, and reconditioning
  • Negotiate service contracts under the direction of the Senior Property Manager
  • Vendor management, including inspections, tracking, and coordination with tenants as necessary
  • Coordinate tenant move-ins and move-outs, and walk-through spaces with tenants and project management team
  • Work with Senior Property Manager on tenant construction, including tenant renovation and blueprint reading
  • Maintain tenant request/tenant logs and ensure requests are addressed in a timely manner
  • Monitor and review preventive maintenance programs
  • Assist in collecting all rents due according to lease agreements
  • Review and research aged receivables reports, working with tenants and property accountant to clear up unnecessary aged items
  • Review nightly security, housekeeping reports, creating action plans/work orders as necessary
  • Monitor performance of service providers through visual inspections upon completion of work
  • Track and communicate vendor work to team members, ensuring services are completed per contract, invoices reviewed/coded/approved and paid on time
  • Coordinate work schedules and ensure adherence to building rules and access approval for tenant suites
  • Meet daily with housekeeping and other vendors as needed, inspecting work in progress, and maintaining service records
  • Maintain a current list of tenant contacts and facility coordinators, updating quarterly as well as Truist department locations/information
  • Communicate building information, inspections, announcements to tenant facility coordinators
  • Update Tenant Handbook annually, assisting with updates to Tenant Safety Handbook as needed
  • Coordinate other tenant engagement events, anniversary flowers, tenant satisfaction survey, etc.
  • Document all correspondence per Portman Management's information documentation procedures
  • Coordinates security access for tenants/visitors/vendors, verifying insurance certificates are on file
  • Assists with life safety training and participates in drills
  • Other duties as assigned by Senior Property Manager

Requirements:

  • College degree preferred
  • Georgia real estate license required
  • Five years commercial property management experience
  • Familiarity with real estate software systems such as Yardi or MRI
  • Proficiency in Microsoft Office and Adobe Acrobat Pro
  • Exceptional verbal and written communication skills
  • Strong analytical skills with careful diligence
  • Basic knowledge of accounting concepts and ability to produce accurate financial data
  • Strong critical thinking skills
  • Excellent organizational skills with ability to plan, prioritize, and manage multiple tasks
  • Effective in building relationships with a wide variety of individuals
  • Ability to perform calmly under hectic conditions, including building emergencies
  • Must be able to move about property utilizing stairs, ladders, and lift to 25 lbs

Portman Holdings is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neurodiversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds. Portman is committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process.

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