Administrative Coordinator

2 days ago


Worcester, Massachusetts, United States Worcester Polytechnic Institute Full time
Job Title: Administrative Associate

Worcester Polytechnic Institute (WPI) is seeking an Administrative Associate to provide general administrative support and assistance with training, events, and visits. The successful candidate will serve as the first point of contact for both facilities and provide exceptional customer service.

Responsibilities:
  • Provide general administrative support, including receptionist duties, calendar management, and mail sorting.
  • Assist with office moves, including key management, IT infrastructure, and scheduling of movers.
  • Update BETC and PracticePoint websites with new content and schedules for upcoming courses.
  • Creates reports in ILabs system usage billing.
  • Provide other administrative support as necessary.
  • Obtain quotes for equipment from suppliers and work with Purchasing to complete the purchasing process.
  • Handle catering needs for training and events.
  • Provide planning and assistance at large seminars and classes.
  • Assist with registration and evaluation of BETC courses.
Requirements:
  • High School diploma and 3-5 years of relevant experience, preferably in higher education.
  • Associate degree and related administrative experience, preferably in higher education.
  • Ability to work flexible hours, including some evening hours, to support classes and events.
  • Excellent organizational and communication skills and ability to work with outside clients.
  • Strong documentation skills, attention to detail, and proficiency with MS Office programs.

WPI offers a competitive hourly rate of $22.50 and a comprehensive benefits package, including a robust retirement match, wellness perks, and tuition assistance. The position offers a possible hybrid work option after the first year review.



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