Executive Office Coordinator

5 days ago

Beverly Hills, California, United States Noesis Group, Inc. Full time
About Noesis Group, Inc.

Noesis Group, Inc. is a premier full-service real estate design, development, and investment firm based in Beverly Hills, California.

With over 14 years of experience, the company has established itself as a leader in high-end residential projects, delivering cutting-edge design, seamless project management, and superior construction services that result in significant returns for investors and exceed client expectations.

The company's commitment to excellence has contributed to enhancing communities across Greater Los Angeles, including Beverly Hills, Beverlywood, Mar Vista, and the Hollywood Hills.

Job Overview

This Executive Office Coordinator role provides an exciting opportunity to join our team and contribute to the success of our organization.

The ideal candidate will be responsible for providing administrative support to our Management team, ensuring the smooth operation of our office, and providing exceptional customer service to our clients.

Responsibilities
  • Manage daily office operations, including greeting clients, visitors, and guests, and directing them to the appropriate location;
  • Answer, screen, and direct phone calls, take messages, and schedule appointments;
  • Monitor internal documentation, scanning, filing, and organizing office files and electronic files on a daily basis;
  • Receive mail, documents, packages, and courier deliveries, and deliver or distribute items;
  • Perform administrative and clerical support tasks, such as data entry and record-keeping;
  • Assist in general coordination with vendors, contractors, and service providers;
  • Assist in drafting contract documents and scheduling;
  • Oversee office inventory and organization, including ordering supplies and maintaining proper functioning of office equipment;
  • Monitor subcontractor documentation and correspondence;
  • Prepare payment request spreadsheets;
  • Assist in the operation and management of a residential properties portfolio;
Requirements
  • Bachelor's degree in Business Administration or related field;
  • Excellent written and verbal communication skills;
  • Excellent interpersonal and customer service skills;
  • Ability to multitask, organize, and prioritize work;
  • Proficiency in Microsoft Office Excel and Word;
  • QuickBooks experience preferred;
  • Real Estate experience a plus;
  • Able to work independently and as part of a team;
  • Self-motivated individual who can attend to the needs of the team efficiently and accurately;
Compensation

The estimated hourly rate for this position is $25-$30 per hour, based on qualifications and experience. This could lead to a salaried position with benefits.

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