High-Performing Administrative Support Specialist

6 days ago


Chicago, Illinois, United States Tom James Company Full time
Support the Director of Sales

We are seeking a highly skilled Senior Administrative Assistant to join our team at the Tom James Company. As a key member of our operations team, you will provide exceptional support to our Chicagoland Director of Sales, ensuring seamless execution of daily tasks and contributing to the company's overall success.

This is an excellent opportunity for a detail-oriented and proactive individual with excellent communication skills to make a meaningful impact in a dynamic environment. If you possess a strong work ethic, flexibility, and a passion for delivering high-quality results, we encourage you to apply for this exciting role.

Daily Responsibilities
  • Manage the Director of Sales' schedule, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management
  • Interface with clients and contractors to fulfill operational activities
  • Manage and coordinate all back-end details and logistics of client orders
  • Perform administrative and office support tasks, such as typing, dictation, Google spreadsheet creation, and maintenance of contact databases
Requirements
  • 2 years of experience in an administrative role reporting directly to upper management
  • Superb written and verbal communication skills
  • Strong time-management skills and ability to prioritize, organize, and coordinate multiple projects
  • Meticulous attention to detail
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Compensation and Benefits

$22.00 per hour (DOE) at 40 hours per week. Monthly bonus based on sales and/or number of new clients. Health and dental insurance, life, short-term and long-term disability insurance, PTO (15 days per year), paid holidays, matching 401(k), profit-sharing, and employee stock purchase plans.



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