Deputy Clerk

3 weeks ago


Richmond, California, United States Virginia Department of Human Resource Management Full time
Job Summary

The Virginia Department of Human Resource Management is seeking a highly motivated and responsible individual to fill the role of Deputy Clerk - Case/Records Administration Manager. This position is responsible for overseeing the daily operations of the Records Administration team, including the receipt and return of court records from across the Commonwealth and preparing Court of Appeals records for transmittal to the Supreme Court of Virginia and U.S. District Courts.

Key Responsibilities

• Co-supervise and co-manage the Records Administration team with another deputy

• Oversee the receipt and return of court records from across the Commonwealth

• Assist with the archival process at the Library of Virginia and coordinate the receipt and return of archived records upon request

• Manage email and phone inquiries regarding record-related matters from judges, clerks, attorneys, and the public

• Prepare and transmit Court of Appeals records to the Supreme Court of Virginia and U.S. District Courts

• Retrieve documents and other related information from trial courts and litigants upon request from various members of the Court

• Develop and implement record-related policies and procedures

• Assist in the recruitment, selection, hiring, assignment, training, evaluation, and disciplining of Records team employees

Requirements

• Applicants must be reliable, detail-oriented, accurate, and organized

• Applicants must be able to supervise multiple assistants daily

• Applicants must be able to work with and coordinate duties and responsibilities with another co-managing deputy clerk

• Applicants must have excellent multi-tasking skills

• Applicants must demonstrate experience in dealing with a high volume of work and the ability to meet deadlines

• Applicants must be proficient in Microsoft Office Suite and Adobe

Preferred Qualifications

Applicants with a four-year college degree are preferred; however, applicable court experience will be considered in lieu of a four-year degree. The most competitive candidates will have at least two years of management experience in a court or law office setting and at least two years of Microsoft Office Suite experience.

What We Offer

The Virginia Department of Human Resource Management offers a competitive benefits package that includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short-and long-term disability. Limited telework may be allowed at the discretion of the Clerk.
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