Accounting Assistant

1 month ago

Coral Gables, Florida, United States The University of Miami Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounting Assistant to join our team at The University of Miami. As an Accounting Assistant, you will play a critical role in managing all walk-in financial transactions, providing exceptional service to students, parents, and University partners, and ensuring the accuracy and efficiency of our financial operations.

Key Responsibilities
  • Manage all walk-in financial transactions, including receiving and accurately collecting payments, issuing receipts, and determining/issuing change.
  • Provide account service to customers by receiving and accurately collecting payments, issuing receipts, determining/issuing change, and entering payments received in person and via mail.
  • Reconcile and submit daily reconciliation of all students' financial transactions posted.
  • Support the Office of Student Accounts operational efficiency and financial accuracy for student financial transactions.
  • Promote and maintain positive relations with the University community and external partners.
  • Provide exceptional service to the university community, students, and parents.
  • Manage the handling, sorting, securing, and distributing of all Office of Student Accounts daily incoming mail to ensure internal controls are in place for any incoming payments received or sensitive correspondence.
  • Adhere to internal control accounting audits established by the Office of Student Accounts Cashiering and Accounting teams.
  • Responsible for accurate accounting for depositing large sums of cash/check transactions.
  • Accountable for processing departmental deposits serving university department business needs.
  • Maintain accounting accurate records of daily student financial transaction documentation.
  • Responsible for the preparation and reconciliation of daily cashiering reports used to reconcile to the university's bank concentration account.
  • Responsible for daily reconciliation of all electronic deposits related to university departments and student financial transactions to the university's bank concentration account as required by the Treasurer's Office and the Controller's Bank Reconciliation team.
  • Accountable for balancing the cash drawer at the beginning and end of each workday to ensure internal cash control procedures.
  • Complies with all cash handling policies and procedures supporting the Office of the Treasurer's university policy.
  • Complies with all Cashiering policies and procedures established by the Office of Student Accounts.
  • Accountable for supporting the Office of Financial Aid to be able to identify, review, timely post, and reconcile Financial Aid external Scholarship gifts and checks received.
  • Accountable for supporting the Office of Student Accounts to be able to identify third-party student sponsor payments timely to ensure accurate billing and cash flow for the Office of Student Accounts third-party sponsor billing/payments team.
  • Timely post-financial Aid Loan Checks and any financial aid-related payment transactions as specified by Financial Assistance to ensure customer service excellence.
  • Responsible for the timely processing of student wire payments to ensure monthly bank reconciliations are accurate.
  • Responsible for the preparation, reconciliation, and submission of daily deposits for the armored courier for departmental and student financial cash deposits/payments.
  • Responsible accounting research and resolution for all general ledger cashiering accounting entries including banking transactions to provide the Controller's Bank Reconciliation team with timely feedback and resolution.
  • Required to complete IRS Form 8300 timely and accurately, as required by the IRS, to meet regulatory requirements on behalf of the university.
Requirements
  • High School diploma or equivalent, 2 years of college preferred.
  • Minimum 3 years of relevant experience.
  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.
  • Ability to manage a budget and work within the constraints of that budget.
Work Environment

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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