Contract Administrator

1 day ago

New York, New York, United States The Port Authority of NY & NJ Full time
{"title": "Contract Specialist", "description": "About the Role

As a Contract Specialist at The Port Authority of NY & NJ, you will be responsible for managing the administrative process, record keeping, document creation, and transmission in a fast-paced environment. You will work under the direction of the Senior Engineer of Construction for all assigned Contracts.

Responsibilities
  • Prepare and review Contractor payment applications.
  • Update electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.
  • Process sub-contractor approval requests.
  • Ensure all necessary documentation is obtained to process change orders and lump sum conversions.
  • Understand and review Contractor's certified payroll reports and track MWBE and recycling goals.
  • File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.
  • Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.
  • Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.
  • Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.
  • Monitor actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.
Minimum Qualifications
  • A minimum of five (5) years' experience in office engineering and/or administrative work with principal experience in the administration of Construction Contracts.
  • Proficiency in MS Office, Wintrak, and SAP.
  • Knowledge of B2G and LCP Tracker.
  • Successful candidate must be able to pass a fingerprint-based, Criminal History Records Check and Secure Worker Access Consortium (SWAC).
Desired Qualifications
  • Bachelors, Associates Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.
  • Excellent oral and written communication and presentation skills.
  • Strong problem solving and decision-making skills and work well with others.
  • Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department.
  • Demonstrated ability to multitask and adjust priorities.
Selection Process

The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s).

Selected candidates who are made a conditional job offer will be asked to undergo a background check.

Compensation & Benefits

The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.

"}

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