Administrative Support Specialist

1 day ago

Sacramento, California, United States Disability Rights California Full time

Disability Rights California (DRC) is a nonprofit organization that defends, advances, and strengthens the rights and opportunities of people with disabilities. We are seeking an Administrative Assistant 2 to support our SPACE Unit staff members and the Board of Directors' Community Engagement Committee.

About the Role

The Administrative Assistant 2 will provide administrative and clerical assistance to SPACE Unit staff members and supporting the Board Community Engagement Committee. This role involves coordinating regular internal and external meetings, video conference calls, working groups, workshops, and events. The successful candidate will have excellent organizational skills, be tech-savvy, and have experience using Microsoft Office Suite.

We offer a competitive salary range of $20.64-$30.22 hourly (Band 3). Our team is committed to creating a culture of belonging where all people are welcome.

About Us

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

Responsibilities
  • Employ discretion and protect sensitive and confidential information received and generated;
  • Coordinate regular internal and external meetings, video conference calls, working groups, workshops, and events involving complex calendars;
  • Support Board of Directors' Community Engagement Committee and attend Committee meetings and take minutes;
  • Initiate communications, draft correspondences, help proofread presentations, organize documents, and ensure materials are ready ahead of time;
  • Perform office logistical duties, including inventory management/ordering, setting up new vendors via Microix, creating POs, ensuring correct vendor quotes for suppliers, handling all credit card requests, office preparation for client visits and meetings;
  • Coordinate accommodation request for Braille, interpreter, transcribing, translator, document translations or any disability-related accommodation request as needed for in-house or externally;
  • Support the SPACE Unit Staff for all event planning both in-person and virtual via ZOOM, Microsoft Teams, Skype, or any other video conferencing software;
Requirements

We require:

  • A high school diploma or general education degree (GED), plus 1-2 years related experience and/or training;
  • One year of progressively responsible administrative or secretarial experience;
  • Proficient using Microsoft Office Suite such as Microsoft Word and Excel;
  • Excellent written and oral communications, including diplomacy/kindness, explaining 'the why,' and concisely structured emails;
  • Intrinsic organization and time management skills; is a fast-thinker who can quickly piece together complex solutions;
  • Tech-savvy individual who is familiar with ZOOM, Microsoft Teams, Skype, social media, etc.

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