Data and Operations Specialist

4 weeks ago

King of Prussia, Pennsylvania, United States Portnoff Full time
Job Overview

Portnoff Law Associates, Ltd. is a leading law firm specializing in the collection of unpaid real estate taxes and municipal utility fees. We are seeking a highly skilled Data and Mail Operations Specialist to join our team.

The ideal candidate will have a strong background in database management, data analysis, and mail operations. They will be responsible for collecting, updating, and analyzing various database inventories, as well as producing and preparing letters via mail merge.

The successful candidate will also support the Data Analysis department as needed, utilizing their technical skills to track, coordinate, and upload incoming client data files. They will also be responsible for researching property owner information and updating records as needed.

Key Responsibilities:

  • Review and edit client data to prepare for electronic import into database.
  • Conduct mail merges to prepare certified and first-class mail notices of delinquency.
  • Support Data Analysts in tracking, coordinating, and uploading incoming client data files.
  • Assist in reviewing data for inconsistencies or anomalies.
  • Research property owner information and update, import, and export records as needed.
  • Gather information regarding third-party sales scheduled, obtain results of said sales, and update all related information in database.
  • Assist in the process of weekly remittance of funds to clients.
  • Attend work regularly, as attendance is an essential function of this position.

Requirements:

  • Associates Degree with a major in a field related to computer science, accounting, mathematics, and/or communications. Bachelor's Degree (B.A./B.S.) from an accredited institution preferred.
  • Strong technical skills, including proficiency in MS Excel and MS Word.
  • Effective verbal and written communication skills.
  • Ability to work independently and build relationships with colleagues.
  • Ability to work additional hours, including overtime, as needed.
  • Ability to organize and handle multiple priorities, remain flexible, and complete projects on time.
  • A willingness to learn new things and demonstrate the ability to implement and execute quickly.
  • Dependable with a strong work ethic and personal integrity.
  • Ability to learn and navigate software applications.

Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand, walk, and use hands and arms to operate general office equipment. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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