Executive Support Specialist

1 week ago

Chattanooga, Tennessee, United States Sargent & Lundy, L.L.C. Full time

About Sargent & Lundy

Sargent & Lundy, L.L.C. is a leading engineering and architectural firm that has been providing innovative solutions to complex challenges for over 100 years.

Salary: $60,000 - $80,000 per year

About the Role

We are seeking an experienced Executive Support Specialist to join our team in [Location]. As a key member of our administrative staff, you will provide critical support to our management team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.

Responsibilities:

  • Administrative Support: Provide clerical support to management, including preparing correspondence, reports, and presentations;
  • Scheduling: Coordinate travel arrangements, meetings, and appointments using Outlook Calendar;
  • Documentation: Prepare and edit procedures, review calculations, and other project-related documents;
  • Communication: Serve as the primary point of contact for internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner;
  • Organizational Skills: Maintain accurate records, files, and databases, ensuring confidentiality and security at all times;
  • Equipment Maintenance: Ensure the operation of office equipment by completing preventive maintenance requirements and reporting any issues to management;
  • Supply Management: Maintain supplies inventory, checking stock levels, anticipating needs, and expediting orders as required.

Requirements:

  • Education: High school diploma or equivalent required;
  • Experience: Three years of administrative experience, preferably in a production environment, with a proven track record of meeting established production and accuracy goals;
  • Skills: Excellent communication and writing skills, keyboarding skills (50+ wpm), proficiency in Microsoft Office (Word, Excel, PowerPoint), and ability to work independently with minimal supervision.

Benefits:

  • Medical Insurance: Comprehensive medical, dental, and vision insurance plans;
  • Dental Insurance: Separate dental insurance plan;
  • Vision Insurance: Vision care plan;
  • Life Insurance: Basic life insurance coverage;
  • Short- and Long-Term Disability: Short- and long-term disability coverage;
  • Voluntary Insurance: Accident, critical illness, and hospital indemnity insurance options;
  • Business Travel Insurance: Business travel insurance;
  • Savings Investment Plan (401k): Employer-matched retirement savings plan;
  • Paid Time Off: Generous paid time off policy;
  • Paid Holidays: Paid holidays;
  • Tuition Reimbursement: Tuition reimbursement program;
  • First Professional Licensure Monetary Award: Bonus for obtaining professional licensure;
  • Employee Assistance Program: Confidential employee assistance program;
  • Parental Benefits: Parental leave benefits;
  • Back-Up Care for Children & Adults: Back-up care for children and adults;
  • M Erick Scholarship Program: Merit scholarship program.

About Our Company Culture

Sargent & Lundy is committed to creating a workplace culture that values diversity, equity, and inclusion. We strive to foster a collaborative and supportive work environment that encourages innovation, growth, and teamwork.

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