Executive Assistant

2 days ago


Atlanta, Georgia, United States Corps Team Full time
Senior Administrative Assistant

Corps Team is seeking a highly skilled Senior Administrative Assistant to join our team in Atlanta, GA. As a key member of our team, you will provide exceptional administrative support to our partners and ensure the smooth operation of our office.

Key Responsibilities:
  • Provide a warm and welcoming environment for guests, answering phone calls, directing visitors, and taking messages as needed.
  • Coordinate and manage scheduling and logistics for Quarterly and Annual Board meetings, including venue, menus, AV, and other setup as required.
  • Distribute meeting materials, ensure meeting preparation and setup are completed in advance, and coordinate the booking, setting up, and calendar of meeting/conference rooms.
  • Organize and oversee meal delivery for meetings, conferences, firm events, and ensure the conference rooms and reception area are always tidy and professionally presentable.
  • Maintain and order inventory of general office supplies, snacks, and retrieve and sort daily mail and deliveries.
  • Serve as liaison to building management for basic maintenance and cleaning, and provide basic and accurate information in-person and via phone/email to visitors.
  • Provide EA support to two partners, primarily managing calendars, scheduling dinners/meetings, domestic travel, and some personal errands, with ancillary support to other team members as needed.
Requirements:
  • Positive attitude and pleasant personality for greeting visitors in a friendly and warm manner.
  • Strong technical skills, experienced in Microsoft Office Suite, including Word, Outlook, and Expense Management system (Expensify a plus).
  • Hands-on experience with office equipment, professional attitude and appearance, solid written and verbal communication skills, and ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills, comfortable working in a fast-paced environment, multitasking and time-management skills, with the ability to prioritize tasks.
  • High school degree required; additional certification in Office Management or college degree preferred.
Preferred Qualifications:
  • 5+ years of professional senior and/or executive administrative experience.
  • Board support experience.
  • Experience in financial services, investment banking, private equity, or consulting strongly preferred.

Pay Rate: $29-$33/hr. Final determination will be based on an evaluation of experience, education, budget, etc.


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