Administrative Coordinator for Academic Affairs

7 days ago


Albuquerque, New Mexico, United States University of New Mexico Full time
Job Overview

The University of New Mexico is seeking a skilled Administrative Coordinator to provide comprehensive support to the Dean and their office operations. As an integral member of the team, you will work closely with executive leadership, collaborating with various stakeholders to ensure seamless day-to-day operations.

About the Role

This is a regular full-time position at the Health Sciences Center in Albuquerque, NM. We offer a competitive hourly rate of $24.45 - $32.65 based on experience.

Responsibilities
  • Calendar Management: Assist the Dean in managing their schedule, making appointments, providing meeting support, arranging travel, and ensuring daily and weekly scheduling needs are met while maintaining professionalism and confidentiality.
  • Office Communications: Manage office communications, including telephone calls and online video conferences, addressing administrative issues, fielding inquiries, and acting as the primary point of contact between the office and external constituencies.
  • Collaboration and Data Management: Collaborate with the Dean's Executive Leadership team and other administrative staff to benefit College events, operations, and communications. Gather, enter, and update data to maintain office records, lists, and other sensitive documents securely and confidentially.
  • Event Planning: Assist in organizing and facilitating meetings and College events, coordinating dates, times, venues, parking reservations, attendance, drafting agendas, meeting minutes, follow-up action items, and reporting IT/facilities issues for meeting rooms.
  • Day-to-Day Operations: Manage the day-to-day operations of the office, including procuring office supplies, ensuring office equipment and presentation equipment is functional before meetings, and reporting facilities issues as they arise.
Requirements
  • A high school diploma or equivalent and at least 5 years of experience directly related to the duties and responsibilities specified.
  • Prior UNM experience in an academic or executive administration office is preferred, along with experience working with sensitive information and maintaining confidentiality.
  • Demonstrated skills in organizing multiple projects, interacting with various collaborators and stakeholders, and planning and booking travel, events, and large business meetings.
  • Experience authoring professional communication, drafting memos, office announcements, and managing budgets and adherence to fiscal policies.
  • Technology competency with Microsoft Office (specifically Word and Outlook), Smartsheets, ticketing systems, and other UNM enterprise resources systems.


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