Administrative Support Specialist

1 month ago


Worthington, Minnesota, United States Paul Davis Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Paul Davis. The successful candidate will be responsible for managing workflow, assigning tasks, and ensuring deadlines are met.

Key Responsibilities
  • Workflow Management: Assign tasks to administrative employees daily, ensuring deadlines are met and work is completed correctly.
  • Onboarding: Assist in the onboarding process for new hires, ensuring a smooth transition into the team.
  • Program Implementation: Implement and monitor programs as directed by management, seeing them through to completion.
  • Communication: Generate memos, emails, and reports as necessary, and respond to questions and requests for information.
  • Office Maintenance: Assist in the maintenance of office equipment, including computers, copy machines, and fax machines, and maintain office supplies by checking inventory and ordering items.
  • Receptionist Duties: Answer incoming calls and assume other receptionist duties as needed.
  • Technical Skills: Proficiency in MS Office, with expertise in Microsoft Word, PowerPoint, and Excel.
  • Analytical Skills: Ability to analyze and revise operating practices to improve efficiency.
  • Soft Skills: Detail-oriented, comfortable working in a fast-paced office environment, exceptional communication skills, and superior organization skills.

We offer a dynamic and supportive work environment, and the successful candidate will have the opportunity to grow and develop their skills in a variety of areas.



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