Accounting Associate
1 month ago
The Accounting Associate position provides support in the areas of accounts payable, accounts receivable, bank deposits, vendor relations, month-end close, year-end reporting, and other administrative tasks.
Key Responsibilities:
- Responsible for all aspects of accounts payable and vendor communications.
- Ensures accurate and timely recording and approval of vendor invoices and payments through online platform and accounts payable system.
- Coordinate review and approval of corporate credit card transactions monthly.
- Perform timely reconciliation of accounts payable and credit card transactions between multiple systems.
- Monitor and record electronic transactions and payments processed through corporate bank accounts.
- Ensures accurate classification of expenses according to GAAP, department policies, and company budget.
- Collect and maintain vendors' tax information (W9) and assist in the preparation of annual 1099 forms.
- Maintain electronic filing system of invoices, payments, and other records in compliance with internal and regulatory agencies' record retention policies.
- Complete vendor/credit applications as needed.
- Responsible for accounts receivable, including preparing and mailing agency invoices monthly, and collection of outstanding receivables balance.
- Retrieve, open, and sort incoming mail daily, ensuring dual custody of cash per internal control policies.
- Prepare bank deposits and process electronic deposits.
- Work with other departments as needed.
- Assist in the month-end close process by reconciling AP and AR related GL accounts and preparing necessary journal entries.
- Provide accounting and audit support to the CFO.
- Other duties and projects as assigned by the CFO.
Requirements:
- Associate degree in accounting or equivalent preferred.
- NetSuite experience is a MUST.
- 3 + years or related accounting experience preferred.
- Basic knowledge of GAAP.
Company Overview:
Retrofit Technology, LLC has been in business for 34 years.
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