Administrative Support Specialist

4 weeks ago


Chicago, Illinois, United States Oak View Group Full time
Job Summary:

The Office Manager will provide administrative support to all OVG departments as needed. This role will remain open until filled.

Key Responsibilities:
Provide general office / administrative / accounting/HR support as needed
Assist with basic payroll functions.
Provide general office and clerical support: copying, filing, correspondence, telephone inquiries.

Human Resources Functions:
Answer employee inquiries regarding scheduling, assist with new hire orientation, submit workers compensation claims and maintain OSHA log.
Assist SVP with calendar scheduling and other tasks as assigned.
Oversee office supplies and equipment, maintaining inventory and reordering as needed.

Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management in a timely and responsible manner.

Other duties as required/requested.

Requirements:
Proven experience as an administrative assistant or office manager
Excellent time management and organizational skills
Strong attention to detail and accuracy
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong communication and interpersonal skills
Ability to multi-task and prioritize workload
Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
Ability to execute solid management decisions quickly and efficiently.
Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as required by event or business necessity.
Ability to develop and maintain cooperative working relationships with company and business contacts.

Benefits:

Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This role will pay between $28.85-$33.65 per Hour.

Additional Information:
This position requires a high level of discretion and professionalism. The successful candidate will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive. Given the small size of the OVG onsite office, it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed.

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