Global Accounting AR/AP Contract Management Analyst
4 weeks ago
GLOVIS America, Inc. is a leading third-party logistics provider headquartered in Irvine, CA. With a strong commitment to delivering exceptional customer service, we cater to the needs of the automotive, freight forwarding, parts distribution, used car, and fuel industries. Our team is dedicated to providing quality service and exceeding customer expectations.
Job SummaryThe Analyst, East KD Contract Management position is responsible for processing AR/AP invoices for Freight Forwarding. This role involves data entry, record keeping, monitoring AR/AP, participating in month-end closing, and preparing audits and variance reports. The successful candidate will have excellent communication skills, proficiency in PC skills, and strong attention to detail.
Key Responsibilities- AR/AP Invoicing and Contract Management
- Prepare and review all AR/AP invoices, ensuring accurate billing and data entry.
- Dispute and follow up on detention/demurrage/Chassis invoices with liners, customers, and vendors.
- Manage and report accessories charges due to operation issues.
- Keep accurate records related to AR/AP.
- Audit and process travel and expense reimbursement submissions.
- Month-End Closing
- Prepare, review, and audit all data entry for month-end closing.
- Prepare month-end reports, including journal entry preparation.
- Analyze P&L and reconciliation.
- Payment Aging and Vendor Management
- Ensure timely payment and receipt of A/R and A/P.
- Check vendor statements and ensure accurate balances.
- Follow up on payments with AR/AP HQ accounting department.
- Customer and Vendor Setup
- Prepare required documents for new vendors and customers and set up on the system.
- Follow up on account setup and SAP codes with AR/AP accounting department.
- Ensure accurate and up-to-date customer and vendor information.
- Administrative Support
- Provide reports and information to other teams as needed.
- Support special projects and assist manager and team members as required.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Qualifications- Bachelor's Degree Required
- One (1) Year of Experience in Contract, Accounting, Logistics, SCM, or Business Administration Preferred
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
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