Administrative Coordinator for Water Treatment Services

1 week ago


Somerset, New Jersey, United States Tower Water Full time

Tower Water is a leading provider of water treatment services in the New York City Metropolitan area. We are seeking an experienced administrative professional to join our team as an Administrative Coordinator.

Job Summary

The successful candidate will provide administrative support to our technical account managers, sales department, and leadership team. This is a full-time role with a competitive salary range of $38,000 - $42,000 per year.

Responsibilities
  • Prepare and review contracts, agreements, amendments, and purchase orders
  • Review and proofread reports and documents before sending to clients
  • Create, update, and maintain client information in several databases
  • Answer phones, take messages, and transfer calls
  • Filing, faxing, mailing, etc.
  • Organize and schedule meetings
  • Produce emails, reports, letters, forms, and SOPs
  • Respond to insurance requests from clients
  • Teamwork is a must - willingness to communicate with the administration team
  • Some responsibilities may change in accordance with Tower Water business operations
  • Complete company-required trainings
  • Other tasks based on company needs
Requirements
  • 2+ years as an administrative or customer service professional
  • High School Diploma or GED Equivalent
  • Proficient in MS Office (Outlook is a must)
  • Update and maintain several databases
  • Computer-savvy, with fast and accurate typing
  • Passionate, well-spoken, and reliable
  • Organized and able to multitask; can successfully balance deadlines and projects at any given time
  • Efficient and productive with strong prioritization skills
  • Able to take direction and complete tasks independently from multiple supervisors
  • Work speed must be consistent with other personnel after 6-8-week training period
  • Excellent interpersonal skills and exemplifies the Tower Water values
  • Attention to detail and problem-solving skills
Benefits
  • Competitive hourly rate of $19-$20 based on experience
  • Medical, dental, and vision benefits with generous employer contributions
  • 401k with 4% matching
  • 10 vacation and 5 sick days per year with progressing vacation based on years of service
  • 8 paid holidays
  • Pretax benefits such as FSA or HSA accounts
  • Company-paid life insurance and short-term disability coverage
  • Laptop, phone, and monitor for home use
  • Quarterly conversations with your manager
  • All staff meetings and fun events
  • Additional benefits through our PEO
  • After training, there will be remote work options with 3 days on-site and 2 days remote
  • You will have access to our Employee Assistance Program and our training database


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