AP Coordinator

6 days ago

Tucson, Arizona, United States MEB Management Services Full time

Job Summary

We are seeking a highly organized and detail-oriented AP Coordinator to join our team at MEB Management Services. As an AP Coordinator, you will be responsible for processing and payment of invoices, uploading check information to bank sites, and assisting in logging, routing, coding, and obtaining approval of all Accounts Payable Invoices.

Key Responsibilities

  • Process and pay invoices in a timely and accurate manner
  • Upload check information to bank sites for positive pay checks
  • Assist in logging, routing, coding, and obtaining approval of all Accounts Payable Invoices
  • Verify information on mortgage spreadsheet and update cash reports with mortgage amounts
  • Send timely mortgage payments
  • Ensure sales tax invoices and property tax invoices are paid timely and accurately
  • Assist Asset Directors and/or Accountants in preparation of funding requests
  • Maintain Property cash reports and work with Asset Directors for any funding shortages
  • Record and approve utility payment drafts
  • Field inquiries from vendors and site employees
  • Assist Accountants, Managers, and Asset Directors with Accounts Payable questions
  • Verify recorded transactions and report irregularities to Senior Accountant and Accounting Manager
  • Assist accountants with preparation of back-up for client billings
  • Verify vendor status and approvals through RealPage Vendor Credentialing
  • Improve administrative efficiency
  • Report accidents and emergency situations to the corporate office immediately and prepare proper reports
  • Be aware of and operate within OSHA standards and company safety policies at all times
  • Regular and reliable attendance and punctuality at work
  • Responsible for thorough knowledge and adherence of the company's policies and procedures
  • Responsible for maintaining the required property dress code and ensuring a professional appearance and attitude at all times

Requirements

  • 18 years of age
  • Excellent communication and phone skills
  • Strong organization and time management skills
  • Demonstrates and fosters MEB core values: positive attitude, ability to handle multiple tasks in a fast-paced environment
  • High school degree or equivalent; Bachelor's degree in accounting or associated field preferred
  • Two to Four years' experience in accounts payable in property management; knowledge of Yardi software, Google Suite, and Microsoft Office

Working Conditions

This is an in-person position at our Tucson Corporate office, Monday-Friday.

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