Administrative Assistant

2 weeks ago


Orange, California, United States Astiva Health, Inc Full time

About Astiva Health, Inc.


Astiva Health, Inc. is a leading healthcare provider specializing in Medicare and HMO services. We prioritize accessibility, affordability, and quality in all aspects of our services.


Job Summary:


We are seeking a highly skilled and organized Receptionist to join our team. As a Receptionist, you will be responsible for greeting visitors, managing administrative tasks, and maintaining a welcoming environment.


Key Responsibilities:



  • Greet and welcome visitors and clients in a courteous and professional manner.
  • Maintain cleanliness and organization of the reception area.
  • Perform administrative tasks such as filing, faxing, and data entry as needed.
  • Stay updated on company policies and procedures.
  • Process and distribute incoming and outgoing mail and packages.
  • Manage office supplies inventory and assist in placing orders as necessary.
  • Create new hire and termination paperwork packages.
  • Maintain confidentiality of sensitive information and adhere to HIPPA regulations.
  • Monitor and maintain the waiting area to ensure a comfortable and welcoming environment for visitors.
  • Assist the Human Resources department and other departments within the company with clerical duties.
  • Create new hire announcements and send out to the entire organization.
  • Regular and consistent attendance.
  • Other duties as assigned.

Requirements:



  • High School diploma or equivalent required; additional education preferred.
  • Previous experience in a receptionist or administrative role referred.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
  • Strong communication skills, both verbal and written.
  • Excellent organizational and time management abilities.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Attention to detail and accuracy in data entry and recording keeping.
  • Customer-service orientated attitude with a professional demeanor.
  • Bilingual in Vietnamese (verbal and written).
  • Benefits include 401(k), dental, health, life, vision insurance, and paid time off.


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