Administrative Assistant
2 weeks ago
About Astiva Health, Inc.
Astiva Health, Inc. is a leading healthcare provider specializing in Medicare and HMO services. We prioritize accessibility, affordability, and quality in all aspects of our services.
Job Summary:
We are seeking a highly skilled and organized Receptionist to join our team. As a Receptionist, you will be responsible for greeting visitors, managing administrative tasks, and maintaining a welcoming environment.
Key Responsibilities:
- Greet and welcome visitors and clients in a courteous and professional manner.
- Maintain cleanliness and organization of the reception area.
- Perform administrative tasks such as filing, faxing, and data entry as needed.
- Stay updated on company policies and procedures.
- Process and distribute incoming and outgoing mail and packages.
- Manage office supplies inventory and assist in placing orders as necessary.
- Create new hire and termination paperwork packages.
- Maintain confidentiality of sensitive information and adhere to HIPPA regulations.
- Monitor and maintain the waiting area to ensure a comfortable and welcoming environment for visitors.
- Assist the Human Resources department and other departments within the company with clerical duties.
- Create new hire announcements and send out to the entire organization.
- Regular and consistent attendance.
- Other duties as assigned.
Requirements:
- High School diploma or equivalent required; additional education preferred.
- Previous experience in a receptionist or administrative role referred.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
- Strong communication skills, both verbal and written.
- Excellent organizational and time management abilities.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Attention to detail and accuracy in data entry and recording keeping.
- Customer-service orientated attitude with a professional demeanor.
- Bilingual in Vietnamese (verbal and written).
- Benefits include 401(k), dental, health, life, vision insurance, and paid time off.
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