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Deputy Portfolio Manager

1 month ago

Valhalla, New York, United States City of New York Full time
Job Description

The City of New York is seeking a highly skilled Deputy Portfolio Manager to join our team. As a key member of our Water System Capital Program, you will be responsible for overseeing the administration and operation of a significant subset of projects within a Water System Capital Program directorate in upstate, NY.

The Deputy PM will support the PM managing a portfolio of upstate Water System Capital Program projects, including the Hillview Reservoir projects and the Jerome Park Reservoir and Aqueduct Rehabilitation. A portfolio typically consists of a dozen large-scale capital projects in various stages of planning, design, and construction with an aggregate value of $1 Billion or more.

The Deputy PM will manage assigned projects, while also overseeing AM staff managing projects within the same program or project groups. The selected candidate will be responsible for the achievement of project goals and milestones, ensuring that all prepared schedules, reports, and work products conform to the scope of work.

The Deputy PM will direct the oversight of the planning, design, and construction of major capital construction projects for a program that will allow the DEP to meet its water system requirements into the future. The selected engineer must ensure that Environmental Health & Safety is incorporated throughout the project lifecycle and must be focused on client service to the operating bureaus.

The selected candidate will be responsible for the implementation of all project delivery procedures and coordination with all the bureau support divisions, such as the Project Controls Group (Schedule & Cost), Permit Resource Division, Sustainability, Contracts Support, etc.

The Deputy PM must be capable of quickly recognizing what is required for a major capital construction project and providing the sustained effort necessary to see the project through from conception to completion.

The selected candidate will also be responsible for continuous monitoring of key performance indicators with respect to Scope, Schedule, Budget, and other project performance metrics.

The Deputy PM will oversee delivery of a major program or group of projects within a portfolio. The selected candidate will serve as an Acting Portfolio Manager in the absence of the Portfolio Manager and will participate in bureau-wide programs/initiatives (e.g., RFP template development, SOP ownership, curriculum development/presentations for PM Training).

The Deputy PM will support other initiatives or issue resolution within the portfolio, directorate, or bureau. The Deputy PM will perform program/project delivery tasks requiring more experience, resolve and keep watch over interrelated issues and schedules, and delegate less complex project management tasks to their AM/project support staff.

The Deputy PM will ensure close coordination, consistency, and communication within the portfolio. Under the direction of the PM, Deputy PM may serve as the construction lead responsible on portfolio projects in design to ensure constructability and provide recommendations on potential construction methods as well as sequencing.

The Deputy PM will evaluate and recommend cost-effective alternatives to meet project goals balancing scope, cost, and schedule constraints, and may be tasked to deep dive into challenged projects to prevent further slips or limit monetary exceedances.

The selected candidate must be able to demonstrate critical thinking skills and effective independent data analysis. The position requires excellent oral and written communication skills, ability to meet deadlines, and an ability to be flexible in assignment of work responsibilities.

The selected candidate may be required to work extended days from time to time. The selected candidate will also be required to perform fieldwork, which may require standing, and walking on uneven surfaces, steep slopes, stairs, in all weather conditions.

Preferred Skills

  • Minimum experience of 5 years as an Accountable Manager or equivalent overseeing capital project delivery on water system projects.
  • Experience using formal project delivery SOPs and methodology for major project capital construction.
  • Validated competence in project management through PMI certification, completion of AM training or equivalent.
  • Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software and Project Scheduling Software.
  • Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for water system facilities.
  • Knowledge of design and construction industry standards and practices as well as a strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks.
  • Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives.
  • Experience in writing and reviewing contract specifications for major public works projects.
  • This position may require operation of a motor vehicle to perform site visits, equipment testing, inspections, and to attend meetings with project stakeholders.

Residency Requirement:

New York City Residency is not required for this position.

Public Service Loan Forgiveness:

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at

Work Location:

Eastview - 10 Walker Road, Valhalla NY 10595

To Apply:

To apply click Apply Now

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.

Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts.

Please be sure to indicate your source of referral to this job.

This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice.

Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program.

This position is also open to non-55-a Program candidates who meet the education and experience requirements as listed in the job posting notice.

We appreciate your interest and thank all applicants who apply, but only candidates under consideration will be contacted.

All appointments are subject to Office of Management and Budget (OMB) approval.

Qualifications

At least six years of full-time satisfactory experience in construction management work on capital projects, each one of which must have had a dollar value of at least $300,000, at least eighteen months of which must have been in a managerial or consultative capacity in an organization responsible for the management of construction; and a combination of the following, sufficient to equal a total of ten years of education and experience:

  • Full-time satisfactory experience in construction inspection on capital projects, each one of which must have had a dollar value of at least $300,000. One year of acceptable experience will be credited for each year of construction inspection experience up to a maximum of four years.
  • Full-time satisfactory experience in building construction as a journeyperson in one or more of the skilled building construction trades. One year of acceptable experience will be credited for each year of journeyperson experience up to a maximum of four years.
  • Education in an accredited college or university leading to a bachelor's degree in architecture, landscape architecture, or air pollution control, chemical, civil including structural and bridge design, electrical, mechanical, or sanitary engineering will be credited on the basis of 30 semester credits for one year of acceptable experience up to a maximum of four years.
  • A New York State license as a professional engineer or registered architect or a license as a professional engineer or registered architect from a state that has reciprocity with New York State may be substituted for the four years of education and experience described in 1, 2, and 3 above. However, all candidates must have at least six years of experience in construction management work described above, including at least eighteen months in a managerial or consultative capacity in an organization responsible for the management of construction.

License Requirements

Possession of a Motor Vehicle Driver License valid in the State of New York. Employees must maintain the license during their employment.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.