Administrative Coordinator for Senior Executive
1 week ago
The Detroit Zoological Society seeks an experienced Administrative Coordinator to support our senior executive team. As a key member of our operations team, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations, and contributing to the success of our organization.
Job SummaryThis is a full-time position that requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills. The successful candidate will have experience working in a fast-paced environment, managing multiple priorities, and maintaining confidentiality.
Key Responsibilities- Provide administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
- Manage and maintain accurate records, files, and databases, ensuring compliance with organizational policies and procedures.
- Coordinate meetings, events, and projects, ensuring timely execution and follow-up.
- Prepare and edit documents, reports, and presentations, maintaining attention to detail and professionalism.
- Develop and implement effective filing systems, ensuring easy access to information.
- Schedule appointments, arrange travel, and make reservations as needed.
- Maintain confidentiality and handle sensitive or confidential information with discretion.
- Perform other related duties as assigned.
- Bachelor's degree in business administration or a related field.
- Minimum 5 years of experience as an administrative assistant or coordinator, preferably in a non-profit organization.
- Excellent written and verbal communication skills.
- Proven ability to work independently, prioritize tasks, and manage multiple deadlines.
- Able to establish and maintain effective working relationships with internal and external stakeholders.
- Familiarity with Microsoft Office Suite and other productivity software.
- Experience working in a zoological or conservation organization.
- Knowledge of zoo operations, animal care, or conservation practices.
- Certification in administrative assisting or a related field.
This is a full-time position that requires sitting, standing, walking, bending, stooping, lifting up to 40 pounds, and using standard office equipment and computer.
The individual must be able to perform the job's essential functions satisfactorily with or without accommodations. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the role.
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