Administrative Assistant

1 day ago

Ashland, Massachusetts, United States Cynet Systems Full time
Job Description

Cynet Systems is seeking a highly organized and detail-oriented Clerk to join our team. As a Clerk, you will be responsible for providing administrative support to our Clinical Lab department.

Key Responsibilities
  • Manage correspondence, reports, and applications in a timely and efficient manner.
  • Answer telephone calls and provide routine information to departmental services.
  • Provide guidance on laws, rules, regulations, policies, and procedures in the Department of Clinical Laboratory.
  • Prepare standardized forms, such as routing slips, and maintain accurate records.
  • Receive and distribute incoming mail and memoranda.
  • Operate standard office machines and equipment, including calculators, fax machines, copiers, and computers.
  • Review forms, lists, documents, correspondence, and applications for accuracy and completeness.
  • Schedule conferences, meetings, interviews, appointments, and similar activities.
  • Notify parties of information, such as meetings and conferences, orally and/or in writing.
  • Compile data for analysis based on statistical information gathered on a monthly basis.
  • Proofread typed material for grammatical, punctuation, and spelling errors, and for proper format, accuracy, and completeness.
  • Compose correspondence for routine memos and letters, such as requests for information and confirmation of meetings.
  • Communicate with reference laboratories regarding invoices, testing information, and other related activities.
  • Prepare bi-weekly time logs and overtime forms.
  • Verify client reports (EMR) and file them.
  • Access the LAB portion of the Hospital Information System to acquire patient-specific information for supervisors and/or providers/nursing personnel.
  • Maintain inventory control of office supplies.
  • Distribute, fax, and/or mail patient results to appropriate physicians/departments/institutions and communicate results.
  • Maintain patient, employee, and department confidentiality while fulfilling all duties.
  • Prepare agendas and minutes of meetings.
  • Coordinate administrative activities for the Clinical Lab Supervisor, including maintaining the Supervisor's appointment calendar.
  • Report to the Clinical Lab Supervisor for periodic review of state, federal, and JCAHO requirements.
  • Update and maintain all components of the Clinical Lab Policy/Procedure manual and lab binders by logging into Policy Tech.
  • Update and maintain all aspects of the Clinical Lab Safety Manual.
  • Update and maintain all aspects of the Clinical Lab Continuing Education Manual by updating the department spreadsheet to track seminars, presentations, etc.
  • Provide support with Employee Performance Forms, including editing, organizing, filing, and distributing copies of individual employees' (state A-C) EPRS forms.
  • Assist staff with difficulties using the SSTA System.
  • Help the specimen processing department as needed.
  • Receive specimens and distribute them to each department accordingly (Microbiology, Hematology, Blood Bank, etc.) and utilize Medi Tech to receive specimens.
Qualifications, Knowledge, Skills, and Abilities
  • Ability to understand and apply laws, rules, and policies relating to the department.
  • Ability to maintain accurate records and filing systems.
  • Proficient with Microsoft Word and familiar with Microsoft Excel and Microsoft Access.
  • Ability to quickly become proficient with the LSH Network system.
  • Willingness to attend seminars/training to become proficient with Microsoft Office programs as needed.
  • Ability to establish and maintain harmonious working relationships with others.
  • Knowledge of clerical office practices and procedures.
  • Skills in operating general office machines, including electronic typewriters, computers, fax machines, copiers, and dictating equipment, with the ability to write 35 mail-able words per minute.
  • Ability to explain laws, rules, policies, and procedures pertaining to the department.
  • Ability to give written and oral instructions in a precise, understandable manner and communicate effectively and with sound judgment.
  • Ability to determine the proper format and procedure for assembling items of information.
  • Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished.
  • Knowledge of the principles, practices, and techniques of supervision.
  • Knowledge of the types and uses of department forms.
  • Knowledge of proper telephone procedures for making and receiving department calls.
Minimum Entrance Requirements
  • Applicants must have at least three years of full-time, or equivalent part-time, experience in office work or any equivalent combination of the required experience and the substitutions below.
  • Substitution: A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school level may be substituted for a maximum of two years of the required experience.
  • Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

  • Administrative Assistant

    2 weeks ago

    Ashland, Massachusetts, United States Cynet Systems Full time

    About the RoleCynet Systems is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our Clinical Lab Supervisor, ensuring the smooth operation of our laboratory services.Key ResponsibilitiesAdministrative Support: Provide administrative support to the...

  • Clinical Laboratory Administrative Assistant

    3 weeks ago

    Ashland, Massachusetts, United States NR Consulting Full time

    Job Title: Medical ClerkLocation: Jamaica Plain, MADuration: 5+ monthsOverview:As a Medical Clerk, you will provide essential administrative support to the Clinical Laboratory. Your responsibilities will include maintaining documentation, ensuring compliance with regulatory standards, and preparing various reports.Key Responsibilities:Organize and file...

  • Administrative Coordinator

    2 weeks ago

    Ashland, Massachusetts, United States Italian Home for Children Full time

    Job SummaryThe Italian Home for Children seeks a highly organized and detail-oriented Administrative Assistant to facilitate the efficient operations of the agency. This role will serve as the welcoming first point of contact for staff, visitors, vendors, and clients, responding to inquiries and providing exceptional customer service.Key...

  • Administrative Coordinator

    7 days ago

    Ashland, Massachusetts, United States Italian Home for Children Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Italian Home for Children. The successful candidate will provide exceptional support to our leadership team, ensuring the smooth operation of our agency.Key ResponsibilitiesFirst Point of Contact: Provide a warm and welcoming experience for staff,...

  • Administrative Support Specialist

    3 weeks ago

    Ashland, Massachusetts, United States MASHPOINT LLC Full time

    Job OverviewPosition Title: Clerk IVDuration: 5 Months (Possibility of extension)Company: MASHPOINT LLCLocation: Jamaica Plain, MARole Summary: The position entails providing comprehensive administrative assistance to the Clinical Laboratory. Responsibilities include file management, regulatory documentation upkeep, statistical report preparation,...

  • Administrative Support Specialist

    3 weeks ago

    Ashland, Massachusetts, United States MASHPOINT LLC Full time

    Job OverviewPosition Title: Clerk IVDuration: 5 Months (Possibility of extension)Company: MASHPOINT LLCLocation: Jamaica Plain, MARole Summary: This position entails providing comprehensive administrative assistance within the Clinical Laboratory. Responsibilities include managing documentation, maintaining regulatory manuals, generating statistical reports,...

  • Administrative Support Specialist

    3 weeks ago

    Ashland, Massachusetts, United States MASHPOINT LLC Full time

    Job OverviewPosition Title: Clerk IVDuration: 5 Months (Possibility of extension)Company: MASHPOINT LLCLocation: Jamaica Plain, MARole Summary: The role involves providing comprehensive administrative assistance within the Clinical Laboratory. Responsibilities include file management, regulatory documentation upkeep, statistical report preparation,...

  • Practice Assistant II

    1 week ago

    Ashland, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    About Brigham & Women's Hospital (BWH)BWH is committed to delivering exceptional patient care and service. Our team is dedicated to providing a positive impact on patients and the care they receive.Job SummaryWe are seeking a highly skilled and detail-oriented Practice Assistant II to join our team. As a key member of our administrative staff, you will be...

  • Practice Assistant II

    1 week ago

    Ashland, Massachusetts, United States Mass General Brigham Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Practice Assistant II to join our team at Mass General Brigham. As a key member of our administrative staff, you will play a critical role in ensuring the smooth operation of our clinical practice.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to our...

  • Practice Assistant II

    7 days ago

    Ashland, Massachusetts, United States Mass General Brigham Full time

    {"Job Title": "Practice Assistant II", "Job Summary": "We are seeking a highly skilled Practice Assistant II to join our team at Brigham and Women's Hospital. As a Practice Assistant II, you will play a critical role in providing administrative support to our healthcare team. Your primary responsibilities will include performing administrative duties, acting...

  • Medical Assistant

    6 days ago

    Ashland, Massachusetts, United States Mass General Brigham Full time

    Job SummaryMass General Brigham is seeking a highly skilled Medical Assistant to join our team. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesProvide direct patient care, including vital sign collection, medication administration, and specimen collection.Assist...

  • Medical Assistant

    3 days ago

    Ashland, Massachusetts, United States Recruitics JB Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Mass General Brigham. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesProvide direct patient care, including vital sign collection, medication administration, and patient...

  • Orthopedic Practice Assistant

    1 week ago

    Ashland, Massachusetts, United States Brigham and Women's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Orthopedic Practice Assistant to join our team at Brigham and Women's Hospital. The successful candidate will provide administrative support to our orthopedic clinics, ensuring seamless patient care and efficient clinic operations.Key ResponsibilitiesOrthopedic Tasks:Manage and monitor EPIC...

  • Senior Practice Assistant, Orthopaedics

    1 week ago

    Ashland, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Practice Assistant to join our Orthopaedics team at Brigham & Women's Hospital (BWH). The successful candidate will provide administrative support to our orthopaedic clinicians, ensuring seamless day-to-day operations and exceptional patient care.Key ResponsibilitiesOrthopaedic Task...

  • Clinical Operations Assistant II

    3 weeks ago

    Ashland, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    Brigham and Women's Hospital is dedicated to prioritizing the needs of every patient. Each team member contributes to enhancing the experience and care that patients receive at our facility. Our commitment to excellence is characterized by delivering high-quality and safe patient care, maintaining respect and dignity in all interactions with patients,...

  • Property Valuation Specialist

    3 weeks ago

    Ashland, Massachusetts, United States Town of Ashland Full time

    The Town of Ashland is looking for skilled individuals to fill the role of Property Valuation Specialist. This is a full-time position requiring 40 hours of work each week, with a competitive annual salary range based on qualifications. The Property Valuation Specialist operates under the supervision of the Finance Director and is responsible for managing...

  • Property Valuation Specialist

    3 weeks ago

    Ashland, Massachusetts, United States Town of Ashland Full time

    The Town of Ashland is in search of a qualified individual for the role of Property Valuation Specialist. This is a full-time position requiring 40 hours per week, with a competitive annual salary range of $87,000 - $107,000, depending on qualifications. The Property Valuation Specialist operates under the guidance of the Finance Director and is responsible...

  • Healthcare Support Professional

    2 weeks ago

    Ashland, Massachusetts, United States Complete Staffing Full time

    Job SummaryComplete Staffing is seeking a highly skilled Medical Assistant to join our team. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesAssist healthcare professionals with patient care, including vital signs, medical procedures, and administrative...

  • Program Coordinator

    3 weeks ago

    Ashland, Massachusetts, United States Justice Resource Institute-Developing Ablilities Full time

    Position Overview:We are seeking a dedicated Program Administrator who is passionate about supporting individuals in the community. This role is integral to the success of our workforce readiness initiatives.About the Program:The STRIVE Boston program is designed to enhance workforce readiness through comprehensive skills training and job placement services....

  • Program Coordinator

    3 weeks ago

    Ashland, Massachusetts, United States Justice Resource Institute-Developing Ablilities Full time

    Position Overview:We are seeking a dedicated and passionate individual for the role of Program Administrator. This position is essential in fostering community engagement and supporting individuals in their journey towards employment.About the Program:The STRIVE Boston initiative is a comprehensive workforce readiness program designed to equip participants...