Administrative Support Specialist

3 weeks ago


Carol Stream, Illinois, United States Ferpal Infrastructure Full time

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Ferpal Infrastructure in Elgin, Illinois. This is a full-time position that requires excellent communication and interpersonal skills.

Key Responsibilities:
  • Manage the front reception and greet visitors in a professional manner.
  • Answer, screen, and forward all incoming calls or inquiries, and respond to email inquiries in a timely fashion.
  • Create labels, schedule couriers, and ship packages as needed.
  • Prepare purchase orders for vendors and process payments.
  • Compile and distribute reports, including job reports and quality assurance and control reports.
  • Perform administrative tasks, such as filing, printing, scanning, and copying.
  • Interact with customers daily and book appointments as required.
  • Source and order construction site materials, including aggregates, toilets, bins, and equipment rentals.
  • Manage inventory and maintain records of rental equipment and Vac Truck Orders.
  • Receive and process packing slips and invoices into our accounting software.

We are looking for a motivated and self-driven individual with a minimum of 5 years of experience as an office administrator or senior office assistant. The ideal candidate will have excellent knowledge of Microsoft Office Suite and office management software, as well as exceptional organizational and time management skills.

A high level of attention to detail, excellent written and verbal communication skills, and the ability to work independently are essential for this role. A valid driver's license and the ability to travel are also required.



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