Event Coordinator Specialist
2 days ago
We are seeking a highly organized and detail-oriented Event Coordinator to join Hustle Notice Biz in our fast-paced environment. The ideal candidate will play a key role in supporting the planning, organization, and execution of events.
Key Responsibilities:- Event Planning Support:
- Develop and implement event concepts, timelines, and budgets with accuracy and attention to detail.
- Research and secure venues, vendors, and other event resources.
- Coordinate logistics, including transportation, accommodations, and equipment rentals.
- Administrative Tasks:
- Manage event-related documentation, including contracts, permits, and invoices efficiently.
- Maintain databases and track event progress using project management tools effectively.
- Prepare and distribute event materials, such as invitations, schedules, and promotional content.
- On-Site Event Support:
- Assist in setting up and breaking down event spaces.
- Coordinate with vendors and team members to ensure seamless execution.
- Troubleshoot issues as they arise to ensure attendee satisfaction.
- Communication:
- Serve as a point of contact for clients, vendors, and stakeholders.
- Maintain clear and professional communication throughout the event process.
- Provide regular updates to the Event Coordinator or Manager.
Post-Event Responsibilities:
- Assist in gathering feedback and preparing post-event reports.
- Manage event-related expenses and contribute to budget reconciliation.
Requirements:
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and event management software.
- Flexibility to work evenings, weekends, and travel as needed.
- A proactive attitude and ability to handle high-pressure situations.
Compensation:
- $60,000 - $80,000 per year (estimated salary based on industry standards and location).
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and advancement.
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