Trustworthy Administrative Assistant

2 days ago

Lewes, Delaware, United States Cape Henlopen School District Full time

The Cape Henlopen School District is seeking a highly skilled Substitute Administrative Assistant to join our team. In this role, you will have the opportunity to work in a fast-paced environment, providing administrative support to various departments within the district.

About the Role

As a Substitute Administrative Assistant, you will be responsible for performing a variety of administrative tasks, including typing, filing, and maintaining records. You will also be expected to communicate effectively with administration, staff, students, families, and the public in a courteous and helpful manner.

Duties and Responsibilities
  • Professional Responsibilities:
    • Establish and maintain effective working relationships with colleagues, administrators, and external partners.
    • Acknowledge guidance and suggestions from supervisors and peers.
    • Communicate clearly and concisely both verbally and in writing.
    • Work independently, exercising initiative and sound judgment.
    • Collaborate with colleagues to achieve common goals and objectives.
    • Greet families and visitors professionally, demonstrating a positive attitude and demeanor.
    • Perform job functions with tact and discretion, maintaining confidentiality when necessary.
    • Attend regularly and arrive on time for scheduled shifts.
  • Secretarial Skills:
    • Answer telephone calls promptly and professionally, transferring calls or scheduling appointments as needed.
    • Exercise sound judgment when responding to emails and phone messages, ensuring accuracy and timeliness.
    • Coordinate tasks and projects effectively, prioritizing deadlines and responsibilities.
    • Compose written correspondence, reports, and other documents as required.
    • File documents accurately and efficiently, maintaining organized systems and protocols.
  • Office Management Skills:
    • Demonstrate expertise in office management, including procedures, equipment, and software applications.
    • Utilize computer programs, online information systems, and data management tools to perform job duties efficiently.
    • Multitask and prioritize tasks effectively, managing competing demands and deadlines.
    • Analyze problems and recommend solutions, escalating issues to supervisors as necessary.
    • Seek guidance and advice from school supervisors and district administrative staff when needed.
    • Maintain confidentiality of sensitive information, adhering to FERPA regulations.
Requirements and Qualifications
  1. Knowledge:
  • Clerical - Knowledge of administrative procedures, including word processing, file management, and record-keeping.
  • English Language - Proficiency in English language structure and content, including grammar, spelling, and composition.
  • Computers and Electronics - Familiarity with computer software applications, including Microsoft Office, E-School, AESOP, Data Service Center (DSC), Identity Management System (IMS), PeachJar, School Dude, Schoology, and other relevant systems.
  • Customer and Personal Service - Understanding of customer service principles and practices.
  • Administration and Management - Knowledge of coordination and management of people and resources.
Skills:
  • Active Listening - Ability to listen attentively and respond thoughtfully to others.
  • Speaking - Effective verbal communication skills.
  • Reading Comprehension - Ability to read and understand written materials, including documents and reports.
  • Writing - Clear and concise written communication skills.
  • Service Orientation - Commitment to providing excellent customer service.
Abilities:
  • Oral Comprehension - Ability to understand spoken language and respond appropriately.
  • Oral Expression - Effective verbal communication skills.
  • Written Comprehension - Ability to read and understand written materials.
  • Written Expression - Clear and concise written communication skills.
About Us

The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender, national origin, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity. We are committed to creating a diverse and inclusive work environment that values and respects all employees and applicants.

Please note that a satisfactory criminal background check, DE Child Protection Registry clearance, and TB test are required for all new substitutes.

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