Office Manager

4 weeks ago

Seattle, Washington, United States ZGF Architects Full time
Job Summary

ZGF Architects is seeking an experienced operations professional to serve as an Office Manager in our Seattle office. The ideal candidate will possess strong leadership and organizational skills, with the ability to effectively manage day-to-day office operations and support the success of our design professionals.

Key Responsibilities
  • Manage the day-to-day operations of the office, including facilities and vendor relationships
  • Lead and develop the local administration team, providing training, workload evaluation, performance reviews, and mentorship
  • Collaborate with office leadership and other departments to ensure seamless support for design excellence
  • Maintain a high level of aesthetic appeal in the office and strive for an exceptional experience for staff and visitors
  • Coordinate with building management to ensure the office is clean, functional, safe, and secure
  • Communicate and influence compliance with policies and procedures, ensuring widespread understanding of content and impact
  • Develop and track the annual administrative budget in collaboration with others
  • Review and approve timesheets and expenses related to office overhead
  • Manage and coordinate office-wide functions and events
  • Create, maintain, and communicate the emergency preparedness plan for the office and staff; lead the Safety Committee
  • Work with other administration leaders firmwide to identify efficiencies, create standards, and ensure consistent practices
Requirements
  • Experience in office management or operations
  • Experience managing a team of 5+ people
  • Minimum Bachelor's degree preferred
  • Proven expertise in general and executive-level administrative responsibilities
  • Leadership and organizational skills
  • Professional and articulate communication skills, with the ability to engage effectively with diverse staff across disciplines
  • Demonstrated ability to maintain confidentiality and discretion regarding project, business, and personnel matters
  • Demonstrated ability to work independently and prioritize effectively
  • Proficiency in the Microsoft Office Suite, with high proficiency in Outlook, Teams, Word, and Excel
  • Prior experience in a design-related professional services environment preferred but not required
  • Knowledge of architectural/engineering terminology a plus, though not required
  • Valid driver's license
Benefits

ZGF Employees Enjoy Medical, Dental, and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO, and 10 paid holidays per year, paid parental and family leave programs.

ZGF Architects LLP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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