Deputy Clerk
4 weeks ago
The Virginia Department of Human Resource Management is seeking a highly motivated and responsible Deputy Clerk - Case/Records Administration Manager to oversee the daily operations of the Records Administration team. The team processes the receipt and return of court records from across the Commonwealth and prepares Court of Appeals records for transmittal to the Supreme Court of Virginia and U.S. District Courts.
Key Responsibilities:
Co-supervise and co-manage the Records Administration team with another deputy.
Oversee receiving trial court records from across the Commonwealth and returning such records when an appeal ends.
Assist with the archival process at the Library of Virginia; coordinate receiving and returning archived records upon request.
Manage email and phone inquiries regarding record-related matters from the Judges, clerks, Chief Staff, Attorneys, the public, litigants, and courts throughout the Commonwealth.
Prepare and transmit Court of Appeals records to the Supreme Court of Virginia and the U.S. District Courts.
Retrieve documents and other related information from trial courts and litigants upon request from various members of the Court.
Develop and implement record-related policies and procedures.
Assist in the recruitment, selection, hiring, assignment, training, evaluation, and disciplining of Record's team employees.
Requirements:
Applicants must be reliable, detail-oriented, accurate, and organized.
Applicants must be able to supervise multiple assistants daily.
Applicants must be able to work with and coordinate duties and responsibilities with another co-managing deputy clerk.
Applicants must have excellent multi-tasking skills.
Applicants must demonstrate experience in dealing with a high volume of work and the ability to meet deadlines.
Applicants must be proficient in Microsoft Office Suite and Adobe.
Preferred Qualifications:
Applicants with a four-year college degree are preferred; however, applicable court experience will be considered in lieu of a four-year degree. The most competitive candidates will have at least two years of management experience in a court or law office setting and at least two years of Microsoft Office Suite experience.
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