Procurement and Vendor Compliance Specialist

6 days ago


Harrisburg, Pennsylvania, United States HHM Hotels Full time

Opportunity: Procurement and Vendor Compliance Specialist at HHM Hotels

We are seeking a detail-oriented and organized Procurement and Vendor Compliance Specialist to join our team.

The ideal candidate will have previous experience in accounts payable, supplier management, and procurement. They will oversee the entire vendor onboarding process, from setup to maintenance, ensuring timely compliance with company policies and procedures.

Responsibilities:

Key Areas of Focus:

  • Oversight of the supplier management system file and policy, including necessary forms, templates, and approval workflows.
  • Processing credit applications for new vendors.
  • Collaboration with other departments for timely processing of documentation for new vendors and updates.
  • Oversight of W-9 and W-8 form repositories.
  • Necessary audits to ensure accuracy of EINs in the IRS database.
  • Collaboration with Legal to ensure contracts are linked to active and verified vendors within the system.
  • Collaboration with Purchasing to incorporate approved vendors into the authorized purchasing database.
  • Collaboration with Accounting & Tax teams to ensure accurate coding of vendors for general ledger accounts.
  • Annual 1099 process performance with Accounts Payable.
  • Monthly, quarterly, and annual audits to ensure Vendor File accuracy and adherence to federal and state laws.
  • Practice of safe work habits to ensure workplace safety.

Requirements:

  • Associate's degree in Accounting, Finance, or Business preferred.
  • Previous accounts payable experience or equivalent training required.
  • Proficiency in using Excel.

Salary Estimate: Based on industry standards and location, we estimate the salary range to be between $65,000 and $85,000 per annum, depending on experience.



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