Chief Operations Officer for Grantmaking

1 week ago


Annapolis, Maryland, United States Chesapeake Bay Trust Full time

About the Role


The Chesapeake Bay Trust is seeking a highly skilled and experienced Senior Program Administration Officer to join our team in Annapolis, MD. As a key member of our program team, you will play a pivotal role in driving the Trust's mission forward through strategic and tactical tasks, including technology systems, program administration, training, and oversight of staff.



Key Responsibilities




  • Assist with strategy for how all Trust departments use their main business systems, including grant-making software, finance/accounting software, contacts management software, and the integration of the three.
  • Assist with strategy for secondary business systems for Program Team, including e-communications tools, and a variety of Microsoft Suite products.
  • Adaptively manage existing systems by constantly examining how we use our systems and identifying any process improvements that can lead to increased effectiveness and efficiency.
  • Explore new potential grant-making software, including researching available options, interviewing potential vendors, and overseeing any Requests for Proposals (RFPs) for services to consider new vendors.
  • Implement use of new software, including overseeing migration of data.
  • Maintain database structure of grant-making system.
  • Support program team on resolving issues or new configuration in grant-making system.


About You


We are seeking a highly motivated and organized individual with a Bachelor's degree in a related field and at least 3 years of experience in grant or program administration. You should have excellent organizational skills, attention to detail, and communication skills. Ability to act with integrity, professionalism, and confidentiality is essential. Experience in information systems is preferred.



What We Offer




  • $70,000-$85,000 salary range with an excellent benefits package and opportunities for related professional development.
  • Health Insurance with choice of medical plan and prescription, dental, vision, and life and disability insurance options, along with flexible spending accounts.
  • 401K retirement savings program with match.
  • Starting at 10 accrued vacation days, 7 accrued sick days, and 4 personal days annually.
  • Ten paid holidays per year.
  • Individual Professional Development fund.


How to Apply


Please submit your resume and cover letter addressing your ability to accomplish the specific duties of the position as outlined above. Your cover letter is the most important piece of your application. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, or disability in accordance with applicable federal, state and local laws.



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