Fiscal Operations Specialist

4 weeks ago


Chestnut Hill, Massachusetts, United States Boston College Full time
Fiscal and Operations Specialist

Boston College is seeking a highly skilled Fiscal and Operations Specialist to join our team in the Office of University Advancement. As a key member of our team, you will be responsible for a variety of purchasing, budgeting, and administrative functions.

Key Responsibilities:
  • Review and originate all vouchers, expense reports, and check requisitions for the University Advancement staff for approval.
  • Serve as a liaison with the Purchasing Department and the Controller's Office to ensure that the University's purchasing policies are maintained.
  • Review all invoices for accuracy and resolve problems as needed.
  • Research and compare pricing for vendor goods and services.
  • Maintain accurate records of all expenditures and supporting backup for all University Advancement budgets.
  • Verify funds in Program budgets prior to originating vouchers or purchase orders.
  • Monitor budget cost overruns and recommend actions to bring accounts into balance.
  • Assist in the review of monthly P-Card statements and receipts from P-Card holders in accordance with Internal Audit procedures.
  • Assist with the preparation of monthly reports on expenditures, including running queries to distribute P-Card expenses by account.
  • Identify vouchers, pcard charges, and expenses that are event related and record in Spark.
Requirements:
  • A high school diploma, Bachelor's degree preferred, and a minimum of three to five years bookkeeping/accounting experience in a business or university setting.
  • Customer services experience and training in PeopleSoft Financials to originate purchase orders, vouchers, and to extract reports for P-Card reconciliation.
  • Knowledge of appropriate expense accounts for reconciliation of P-Card expenses by account.
  • Advanced knowledge of Microsoft Office, especially Excel.
  • Strong attention to detail, exceptional organizational and interpersonal communication skills, an affinity for numerical data and spreadsheet applications.
  • The ability to multi-task with a high degree of accuracy and within time constraints.
  • A respect for confidentiality.
What We Offer:
  • Tuition remission for Employees.
  • Tuition remission for Spouses and Children who meet eligibility requirements.
  • Generous Medical, Dental, and Vision Insurance.
  • Low-Cost Life Insurance.
  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans.
  • Paid Holidays Annually.
  • Generous Sick and Vacation Pay.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.



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