Sales Support Specialist

4 weeks ago


Chicago, Illinois, United States Fortinet Full time

Fortinet is seeking a highly organized and detail-oriented Executive Assistant to support VP-level Sales Management as we expand our business. This role will work from our Chicago office, receiving and interacting with incoming visitors. The ideal candidate will have strong organizational skills and be able to manage multiple tasks with minimal supervision.

Responsibilities:

Sales Administration:

  • Provide high-level administrative assistance, focusing on supporting sales initiatives and strategy execution. Maintain confidentiality and handle sensitive information with discretion.
  • Manage executives' calendars, balancing and prioritizing critical meetings in high-stakes situations while maintaining flexibility to adjust on the fly.
  • Schedule, organize, and coordinate meetings with key internal and external stakeholders, ensuring all parties are well prepared and aligned with sales objectives.
  • Act as a central point of communication between the sales team, clients, and internal departments, especially in time-sensitive situations. Ensure clarity and follow-through on urgent matters.
  • Draft and refine reports, presentations, and key sales communications that align with business goals, ensuring executives are well prepared for all engagements.
  • Coordinate complex travel arrangements, particularly for sales events, client meetings, and trade shows, ensuring every detail supports the broader sales strategy.
  • Adapt to last-minute changes and challenges, providing creative solutions to maintain productivity and minimize disruptions.
  • Exceptional verbal and written communication skills, able to convey information clearly, confidently, and professionally.
  • Strong interpersonal skills, capable of building relationships and liaising with all levels of staff and external stakeholders.

Office Administration:

  • Oversee daily administrative tasks, ensuring smooth operations for the remote office.
  • Manage office supplies, equipment, and facility needs, coordinating with vendors as required.
  • Act as the primary point of contact for office-related inquiries and remote staff support.
  • Coordinate facility maintenance, repairs, and services to ensure a well-maintained workspace.
  • Assist with remote staff onboarding, including workspace setup and IT coordination.
  • Handle office-related budget management, including tracking expenses and negotiating with suppliers.
  • Ensure compliance with health, safety, and security protocols in the remote office setup.

Requirements:

  • Minimum of 3 years experience providing sales executive administrative support.
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
  • Proficient with PowerPoint to create and edit presentations.
  • Knowledge of standard office administrative practices and procedures.

Education:

  • Bachelor's degree an advantage.


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