Corporate Secretary, Special Projects

4 weeks ago

Bloomington, Indiana, United States Xelerate, LLC Full time

About the Role:

We are seeking a highly skilled Corporate Secretary, Special Projects to join our team at Easterseals New Jersey. As a key member of our operations, you will play a pivotal role in supporting our leadership and board of directors.

Key Responsibilities:

  • Serve as the primary liaison between the executive leadership team and the board of directors, ensuring seamless communication and coordination.
  • Oversee the preparation, organization, and recording of board meetings, including agendas, minutes, and documentation.
  • Lead special projects that advance our strategic goals, working cross-functionally to manage initiatives from inception to completion.
  • Ensure compliance with legal, regulatory, and governance requirements, maintaining transparency and accountability across the organization.
  • Assist in high-level decision-making processes by providing critical insights and ensuring alignment with our non-profit's mission.
  • Maintain up-to-date corporate records, policies, and governance frameworks.
  • Record actions taken during board/committee meetings to reflect the board's proper discharge of its fiduciary duties
  • Consultant to the board of directors and to the executive management team.
  • Ensure adherence to bylaws and corporate documents.
  • Ensure all corporate documents are filed and archived that are required for the governance of Affinity Partners Network New Jersey and its subsidiaries.
  • Ensure compliance with national Easterseals rules and regulations.
  • Assist in recruiting new board members and provide onboarding for new board members.
  • Liaison with leadership, department heads, and board members to ensure organizational goals are met.
  • Interpret and communicate board policy to all stakeholders.
  • Verify and execute contracts, leases, and other legal documents on behalf of Affinity Partners Network and subsidiary corporations.
  • Ensure a high level of customer satisfaction.
  • Serves as a liaison with executives, departments heads, and board members, to ensure organizational goals are met.
  • Monitors project progress, drafting and distributing periodic progress reports for leadership and stakeholders.

Requirements:

  • Proven experience as a Corporate Secretary or similar role in governance, administration, or project management.
  • Strong understanding of non-profit governance and compliance requirements.
  • Exceptional organizational and communication skills—able to juggle multiple priorities and stakeholders with ease.
  • A strategic mindset with an eye for detail and a passion for making a difference.
  • Ability to thrive in a collaborative, mission-driven environment, where every day is an opportunity to make a positive impact.

What We Offer:

  • Competitive pay
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • No Cost Life and Accidental Death Insurance
  • Employer Paid Long Term Disability Insurance
  • Plentiful Voluntary Benefits
  • Employee Assistance Program
  • 403(b) Plan with Match
  • Discount Programs
  • Generous Paid Time Off and Holidays
  • Paid Time Off Buy-Back
  • Paid Medical Leave Time
  • Direct Deposit and Payroll Cards
  • Access to Electronic Pay Statements
  • Mileage Reimbursement
  • Employee Wellness Program
  • Employee Referral Program
  • Employee Paid Orientation & Training
  • Recognition Program

About Us:

Easterseals is a national 501(c)3 nonprofit organization that has helped children and adults with disabilities and special needs, live better lives for more than half a century. Annually, over 9,000 individuals with disabilities and specific special needs in New Jersey receive services in our programs. We believe everyone has an inalienable right to realize their potential and live their life as they envision it; everyone is allowed access to opportunities that permit them to do so.

Our employees dedicate themselves to making positive differences in people's lives every day by living our Core Values: RESPECTFULNESS, WARMTH, EXPERTISE

Easterseals Is An Equal Opportunity Employer

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