Executive Support Specialist
4 weeks ago
The Executive Assistant will provide high-level administrative support to a Senior Vice President, ensuring seamless execution of daily tasks and projects.
Key Responsibilities:
- Manage the executive calendar, scheduling appointments, and coordinating travel arrangements.
- Provide administrative support, including answering phones, responding to emails, and preparing correspondence.
- Coordinate meetings, events, and presentations, ensuring timely and effective execution.
- Develop and maintain departmental files, adhering to corporate and government regulations.
- Process expense reports, manage budgets, and track expenditures.
- Act as a liaison for remote access issues and provide technical support as needed.
- Collaborate with senior leadership to develop and implement executive processes and guidelines.
- Prepare board books, coordinate new employee onboarding, and train administrative assistants.
- Ensure confidentiality and handle sensitive information with discretion.
Requirements:
- High School Diploma or equivalent.
- Minimum 7 years of administrative experience or equivalent.
Preferred Qualifications:
- Associate's Degree in Secretarial Sciences.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and other business-specific software.
Gateway Recruiting, INC. is an equal opportunity employer.
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