Executive Support Specialist

4 weeks ago


Fremont, California, United States Gateway Recruiting, INC. Full time
Job Opportunity Overview

The Executive Assistant will provide high-level administrative support to a Senior Vice President, ensuring seamless execution of daily tasks and projects.

Key Responsibilities:

  • Manage the executive calendar, scheduling appointments, and coordinating travel arrangements.
  • Provide administrative support, including answering phones, responding to emails, and preparing correspondence.
  • Coordinate meetings, events, and presentations, ensuring timely and effective execution.
  • Develop and maintain departmental files, adhering to corporate and government regulations.
  • Process expense reports, manage budgets, and track expenditures.
  • Act as a liaison for remote access issues and provide technical support as needed.
  • Collaborate with senior leadership to develop and implement executive processes and guidelines.
  • Prepare board books, coordinate new employee onboarding, and train administrative assistants.
  • Ensure confidentiality and handle sensitive information with discretion.

Requirements:

  • High School Diploma or equivalent.
  • Minimum 7 years of administrative experience or equivalent.

Preferred Qualifications:

  • Associate's Degree in Secretarial Sciences.
  • Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and other business-specific software.

Gateway Recruiting, INC. is an equal opportunity employer.


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