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Administrative Support Specialist
1 month ago
About the Role:
The Executive Assistant will provide high-level administrative support to the Vice President of Operational Finance and two other executives at Southern California Edison (SCE). This role will involve managing schedules, processing monthly expense reports, creating and updating organization charts, booking travel, ordering meals/catering for meetings, submitting and correcting time sheets, processing invoices, and providing general overall support to the Operational Finance and broader Finance teams.
Key Responsibilities:
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations, and other documents.
- Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports.
- Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.
- Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items.
- Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations.
- Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.
- Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.
- Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.
- Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.
Requirements:
- Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
- Preferred Qualifications: Bachelor's degree or higher, strong verbal and written communication skills, experience calendaring and coordinating meetings/conference calls in a hybrid work environment, strong organizational and time management skills, strong interpersonal skills with attention to detail in their daily work and ability to proactively address issues without a lot of oversight by manager.
About Southern California Edison:
The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand.
At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.
At SCE, we celebrate our differences. We are a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.
We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
