Purchasing Specialist III

2 days ago


Pontiac, Michigan, United States City of Pontiac Full time
Job Summary

We are seeking a highly skilled Purchasing Buyer III to join our team at the City of Pontiac. This role will be responsible for managing the procurement process for various products, services, and equipment, ensuring cost-effectiveness, quality, and timely delivery.

Key Responsibilities
  • Manage the procurement process for a variety of products, services, and equipment, ensuring cost-effectiveness, quality, and timely delivery.
  • Prepare and issue solicitations such as Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Invitations for Bids (IFBs) in compliance with municipal policies.
  • Analyze and evaluate bids, proposals, and quotes, ensuring compliance with legal and regulatory requirements.
  • Negotiate pricing, terms, and conditions with vendors and service providers.
  • Oversee the execution of contracts and agreements, ensuring adherence to guidelines and regulations.
  • Develop and maintain strong relationships with vendors to ensure the continuous supply of goods and services.
  • Evaluate vendor performance, addressing any issues related to quality, delivery, or contract compliance.
  • Conduct cost-benefit analyses and market research to support procurement decisions.
  • Provide guidance and training to lower-level staff, helping to develop procurement best practices.
  • Collaborate with department heads and finance teams to align procurement activities with budgetary constraints.
  • Maintain accurate procurement records, including contracts, purchase orders, and vendor information.
  • Prepare reports on procurement activities, including cost savings, vendor performance, and contract compliance.
  • Participate in cross-functional teams and committees to provide procurement expertise.
Requirements
  • Education: Bachelor's degree in Business Administration, Finance, Supply Chain Management, Public Administration, or a related field.
  • Experience: At least 5 years of procurement or purchasing experience, preferably within a government or municipal setting.
  • Certifications (preferred): Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or equivalent certification.
Competencies
  • Technical Expertise
    • Strong knowledge of procurement laws, regulations, and best practices.
    • Proficient in procurement software and systems.
  • Decision Making and Problem Solving
    • Ability to analyze and evaluate bids and proposals.
    • Excellent critical thinking skills for resolving vendor-related issues or procurement challenges.
  • Communication
    • Strong verbal and written communication skills, including the ability to clearly explain procurement processes to non-experts.
    • Experience negotiating with vendors to secure favorable terms and conditions.
  • Teamwork, Leadership, and Management
    • Ability to work collaboratively with colleagues, departments, and external partners.
    • Provides guidance and supervision to junior purchasing staff, ensuring proper procurement processes are followed.
  • Customer Service
    • Ensures internal customers receive timely and cost-effective solutions for their purchasing needs.
    • Acts as a liaison between vendors and municipal departments to resolve conflicts and improve vendor performance.


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