Plans and Records Manager

3 days ago

SaintBrieuc, Bretagne, United States George Mason University Full time
About the Position

We are seeking a highly organized and detail-oriented Plans and Records Manager to join our team at George Mason University Facilities. As a key member of our team, you will be responsible for ensuring the efficient acquisition, description, preservation, and access to all construction-related archival records for our university.

This is a unique opportunity to work on a beautiful college campus with 677 acres of wooded land. You will have the chance to make a noticeable contribution to the educational facilities at George Mason and work with a great team.

Responsibilities
  • Establish and manage all Mason infrastructure content and processes to support planning, design, construction, and maintenance activities within the Facilities Organization and other University clients.
  • Interact daily with Facilities Engineers, Planners, Project Managers, and other Facility Management personnel, contractors, and others to achieve desired results.
  • Perform research and logistical tasks as assigned or required, meeting with customers to ensure that the content and records are in the format and via channels they need to perform their jobs.
  • Develop policies to provide the most appropriate content while complying with the Retention Schedules from the Library of Virginia.
  • Evaluate existing documentation at various locations across all campuses and consolidate it into a central location.
  • Provide direct oversight and leadership over the process of cataloging and inventorying existing and incoming drawings, prints, specifications, and other items in the as-built document files.
  • Ensure the accuracy of the filing system and provide information requests in a timely manner.
  • Determine what documentation should be digitized and the best way to migrate from hardcopy to electronic format.
  • Manage the migration to electronic format.
  • Conduct reviews and analysis to determine what should be digitized and into what electronic and/or storage format, in accordance with all Commonwealth laws and the retention guidelines of the Library of Virginia.
  • Develop and maintain tools for the efficient retrieval of all GMU facility and infrastructure content.
  • Evaluate and implement a Content Management System.
Requirements
  • High school diploma or equivalent.
  • Experience (typically one year) in a management role in a customer support operation.
  • Experience in planning, organizing, and developing records and content management solutions.
  • Experience managing records using the Retention Schedules from the Library of Virginia.
  • Experience in the construction/architectural field.
  • Records management certification(s), CRM, etc.
Preferred Qualifications
  • Bachelor's degree in a related field.
  • Extensive experience with ESIR GIS and Autodesk AutoCAD and/or other large construction project data collections.
  • Experience with managing large data collections on a daily basis.
  • Basic understanding of blueprints.

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