Surgical/Clinical Coordinator
4 weeks ago
The Carle Health Operating Room is seeking a highly skilled and organized Surgical/Clinical Secretary to provide clerical support and maintain the cohesiveness of day-to-day office functions and operations.
Key Responsibilities:- Perform secretarial and office management functions to maintain a seamless workflow.
- Generate administrative reports, correspondence, and other documents as needed.
- Maintain calendars, schedule meetings, arrange appointments, and provide necessary documents for use in scheduled meetings.
- Make arrangements for meetings and conferences, ensuring appropriate technology is set up.
- Disseminate information to appropriate individuals inside and outside the division to ensure facts are communicated properly.
- Regularly interact with employees, members, and individuals on the perioperative leadership team, handling and properly screening phone calls and taking responsibility for helping the caller.
- Update and maintain department phone trees and RAVE alert systems.
- Obtain knowledge of the functions of each perioperative department and serve as a contact/resource for resolving inquiries/problems for department leaders within scope of responsibility.
- Conduct research, gather and provide information, and evaluate sources or the application of regulations and procedures to specific cases.
- Identify and recommend areas for improvement with relevant processes and operating procedures.
- Learn and utilize new software applications as appropriate.
- Complete facility, IT, BIOMED, Telecom work orders as instructed.
- Track anesthesiologist on-call pay tracking and route to accounting department.
- Perform and create department audits as assigned.
- Provide support for tracking DNV action plans.
- Provide backup support for the OR Schedulers and Billers.
- Create agendas and take minutes for Perioperative Executive Committee, Robotics Executive Committee, Anesthesia Physician monthly meeting, and Operating Room monthly meeting.
- Create PowerPoint, Excel, and Word documents to support Perioperative business plans, capital, and facility projects.
- Request and organize Perioperative data and reports.
Carle Health is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
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