Event Planning Supervisor
9 hours ago
We are seeking a highly organized and detail-oriented Event Planning Supervisor to join our team at Eagle Mountain International Church Inc. The successful candidate will be responsible for coordinating and completing all EMIC projects and events on time, within budget, and within scope.
Key Responsibilities- Coordinate EMIC events, projects, and activities in cooperation with senior leadership and church staff.
- Supervise events team members and provide direction on various projects.
- Identify and define the scope of each event by establishing clear objectives, work breakdown structure, and resource requirements within the church vision and mission.
- Monitor all steps in the project plan and ensure tasks are completed in a timely manner.
- Monitor all expenses and the overall budget for each project and event, tracking and reporting all costs and expenses associated with the event.
- Assist in coordinating special receptions, VIP events, and meals.
- Assist with gift preparation, purchasing, coordination with volunteers, and delivery of baskets.
- Prepare linens, dishes, etc., for special events and dinners.
- Assist in planning menus, grocery purchases, for small and large events.
- Train volunteers for special events, speakers' room, and hospitality teams.
- Order online products for Speakers Room and VIP events.
- Demonstrate exceptional stewardship of project funds.
- Be proficient in using Smartsheet to track and record all required actions of a project event.
- Evaluate and report on event and process optimization as part of the annual Church goals.
- Provide qualitative input to the project or event after-action report; record lessons learned for historical use.
- Collaborate with the communication team to optimize marketing strategies utilizing church websites, social media, and other channels.
- Coordinate event details with the Social Media team and Web teams to ensure proper advertising and updates.
- Communicate upcoming events, ensuring all staff are aware of upcoming events.
- High school or GED required.
- Must be computer literate and proficient in the Microsoft Office Suite.
- High level of spiritual and emotional maturity.
- Knowledge of biblical truths.
- Knowledge, experience, and understanding of event planning strategies and processes.
- Strong organizational skills and ability to multi-task.
- Adept in problem-solving and time management.
- Excellent interpersonal and communication skills.
- Detailed, with a keen eye for spotting inaccuracies.
- Able to take direction and be a team player.
- Standard office equipment.
- Able to lift 30 lbs.
- Able to sit at a computer workstation for extended periods of time.
- Must be able to pull, push, stand, sit, stoop, bend, reach, move, or carry equipment.
- Requires normal range of hearing and vision.
- Must be detailed, organized, and communicative.
- Must be task and goal-oriented.
- Requires the ability to multi-task.
- Must adapt well to changing work situations.
- Must be able to grasp and apply new ideas.
- Must be able to communicate with diverse groups of people.
- Must be able to resolve problems, handle conflict, and make effective decisions.
- Normal office hours for 80% of the time.
- Must be flexible with work hours when hosting an event.
- Born-again believer and must adhere to the doctrines of this organization as upheld by Kenneth and Gloria Copeland and their appointed representatives.
- Must work well with others, as a team, and according to Romans 16:17, must not cause dissension and division.
- Must maintain a good attendance record.
- Must be a member of EMIC, regularly attend church services, and support the leadership of EMIC.
- Must be a regular tither to EMIC.
- Must possess a servant's heart and operate as an Armor Bearer.
- Sensitive to the needs of others, which includes a love and commitment to the members and congregation of EMIC and Kenneth Copeland Ministries staff.
- Interpersonal skills necessary to interact with diverse groups of people, considerable skill and diplomacy in communication.
- Self-motivated and takes initiative. Ability to react with appropriate urgency to situations and events that require quick response or turnaround.
- Operates with pre-emptive thinking and must be discerning and able to make good judgment calls with minimum supervision.
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