Administrative Assistant
4 weeks ago
QUES LLC is a leading provider of electrical utility services, boasting a team of highly qualified professionals with extensive experience in engineering, design, asset management, and construction management.
About This RoleThe Administrative Assistant will provide critical support to our front office operations, ensuring seamless day-to-day functions and providing administrative assistance as needed.
Key Responsibilities- Assist with office operations and provide administrative support
- Manage Accounts Receivable and Accounts Payable duties
- Process employee timesheets and expenses, generating payroll reports for weekly distribution
- Handle incoming calls, emails, and company correspondence, coordinating communications within the office
- Field routine and non-routine questions, responding to requests for information
- Assist customers with immediate needs and support employees with tasks related to customer requests
- Organize and prioritize large volumes of information and calls
- Act as a liaison with other departments and outside agencies, including high-level staff
- Responsible for high-level reporting and distribution
- Establish, develop, maintain, and update records and filing systems, retrieving information as necessary
- Sort and distribute mail for the department, determining priority levels
- Assist and provide backup support to other office support employees as needed
- Accounts Payable/Receivable and Payroll experience is a plus
- Demonstrated ability to work independently and follow through on assignments and meet deadlines
- Ability to plan, prioritize, and organize workloads and achieve goals
- High energy level with the ability to work in a fast-paced, ambiguous environment
- Ability to maintain a high level of confidentiality
- Ability to work well collaboratively within a team environment
- Experience utilizing office equipment, such as computers, phones, photocopiers, and fax machines
- Excellent organizational and planning skills, with attention to detail
- Strong verbal and written communication skills
- Strong technical capacity
- Proficient in Microsoft Office, Excel
- Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
- Flexible Spending Accounts/Health Savings Accounts
- PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
- Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
- Retirement Savings Plan (401K) with company matching
- Short & Long Term Disability
- Supplemental Life and AD&D Insurance
- Paid Holidays and Vacation
We are an Equal Opportunity Employer, committed to diversity and inclusion. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
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