Project Coordinator

4 weeks ago

Wayzata, Minnesota, United States Omni Inclusive Full time

Project Administrator Role Summary

This position supports the core project team within Office Services at Omni Inclusive. As a liaison among the core team and project vendors, it ensures accurate sharing of information.

Maintaining and sharing documents via an organized Teams site provides easy access to current information for the project team. The role works with vendors to ensure safety training is accessible and complete before starting onsite work.

This position coordinates schedules and communication along all levels of the organization, creating seamless access to accurate information.

Key Responsibilities

  • Collaborate with similar positions with various project and trade vendors to compare meeting notes, review vendor-created action items, and share internally as needed.
  • Create, maintain, and organize documents on internal Teams site, including meeting minutes, action logs, GANTT charts, internal & external schedules.
  • Coordinate contractor setup and safety training in Avetta, following up for accurate and timely completion and communicating readiness for access.
  • Schedule meetings, share meeting agendas, and perform accurate data entry.
  • Perform miscellaneous job-related duties as assigned.

Requirements

  • Associate Degree or Relevant Certificate(s)
  • 2+ years project administration and/or coordination experience
  • Outstanding communication skills, organizational skills, attention to detail, and follow-up ability
  • Ability to work independently and self-initiate
  • Intermediate computer skills with specific knowledge of MS Office Product Suite, including MS Project

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