Executive Support Specialist

6 days ago


Fairfax, Virginia, United States ThinkTek Full time
Job Title:

Executive Support Specialist

About the Role:

We are seeking an organized and proactive Executive Assistant to support two of our C-level executives. In this role, you will be a critical partner, handling a mix of administrative tasks, project coordination, and strategic planning.

Responsibilities:
  • Calendar Management: Efficiently manage and coordinate the business owner's schedule, including meetings, appointments, and travel across different businesses and locations.
  • Communication Management: Support Email Management by drafting/editing communication, managing correspondence, and handling phone calls.
  • Travel Arrangements: Arrange and oversee travel plans, including booking flights, accommodations, and transportation for both business and personal trips.
  • Document Preparation: Prepare and organize reports, presentations, and other business documents required for meetings and strategic decision-making.
  • Event Coordination: Plan and execute events, conferences, and meetings, ensuring all details are handled and logistics are seamless.
  • Personal Tasks: Assist with personal errands and tasks to help maintain a balanced and effective work-life integration.
  • Confidentiality: Handle sensitive information with a high degree of confidentiality and discretion.
About ThinkTek:

ThinkTek LLC is a fast-growing Certified SBA 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB) company. We specialize in providing management and technology consulting services to support the business and technology modernization efforts of the Federal Government.

Salary and Benefits:

The estimated salary for this role is $60,000 - $80,000 per year, depending on experience. ThinkTek offers telework and other flexible work arrangements to the greatest extent possible. Additionally, we provide medical, dental, and vision insurance to all full-time employees; PTO and a variety of other paid leave options are also available.

Requirements:

To succeed in this role, you will need:

  • 5+ years of experience as an Executive Assistant supporting multiple high-level executives and business owners.
  • Exceptional organizational and multitasking skills with a keen eye for detail.
  • Strong communication skills, both written and verbal.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to adapt to changing priorities and manage complex schedules.
  • High level of professionalism, integrity, and discretion.


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