Administrative Support Assistant

2 days ago


York, Pennsylvania, United States Penn State University Talent Acquisition Full time
Job Description

**Job Title:** Administrative Support Assistant

Job Summary:

Penn State University Talent Acquisition is seeking a skilled Administrative Support Assistant to join our team. As a key member of the Office of Academic Affairs, you will provide exceptional support to students, faculty, and staff, handling inquiries, maintaining calendars, and preparing correspondence.

Key Responsibilities:

Front Desk Support: Serve as the primary point of contact for Academic Affairs, handling phone calls, emails, and in-person inquiries.

Calendar Management: Maintain the Director of Academic Affairs' and Assistant Director of Academic Affairs' calendars, ensuring timely appointments and meetings.

Correspondence: Prepare and disseminate correspondence, reports, and other documents as required.

Event Planning: Assist in the planning and coordination of campus events, conferences, and gatherings.

Special Projects: Support the preparation of special projects, reports, surveys, and grant proposals.

Travel and Purchasing: Assist with processing travel requests, reimbursements, and purchasing.

SEEQ Representative: Oversee the online Student Educational Experience Questionnaire process and serve as the SEEQ representative for the campus.

Requirements:

•Proficiency in Microsoft Office Suite

•Familiarity with SAP Concur and Workday preferred

•Ability to maintain confidentiality and handle sensitive information

•Excellent communication, organizational, and time management skills

•**Clearances:** PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, FBI Criminal Background Check required

**Why Work at Penn State?:

Penn State University is committed to advancing diversity, equity, inclusion, and sustainability in all its forms. We value individual uniqueness and foster a culture of inclusion that supports both broad and specific diversity initiatives.

**Equal Employment Opportunity:** Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


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