Financial Analyst and Budget Manager

1 week ago

Davis, California, United States University of California-Davis Full time
Job Summary

This position is responsible for providing financial analysis and budgetary support to the University of California-Davis. The successful candidate will work closely with faculty and staff to ensure accurate and comprehensive budget construction, as well as compliance with University policies and procedures.

Key Responsibilities
  • Extramural Planning and Budgetary Analysis
    • Research and analyze extramural funding opportunities and provide recommendations to faculty and staff.
    • Develop and create multi-year budgets and proposals, business agreements, and supplements to existing contracts and grants.
    • Prepare budgets for all expenditures based on funding guidelines or as required by Director and/or Program Manager.
    • Monitor and guide pre- and post-award administration of extramural funds in the department.
  • Accounts Management
    • Manage various departmental accounts and establish, plan, and monitor internal financial systems/budgets for the Department Chairs & CAO.
    • Work with the Finance Manager to develop budgets utilizing data from various sources to meet operating, maintenance, and reserve needs.
    • Prepare current and base budget documents and balance staffing lists.
    • Assess organization and account structure and recommend/implement structural or accounting changes to facilitate data collection and reporting.
  • Policy Compliance
    • Serve as one of the department compliance experts in University Policy & Procedure for all departmental business processes, including financial, personnel, and visa procedures as they relate to intramural and extramural funding.
    • Interpret funding source guidelines and advise Chair, CAO, faculty, and departmental personnel regarding proper account management required by University and sponsors.
    • Assess and manage risk of audit and maintain accountability.
  • Training and Other
    • Process departmental recharge invoicing.
    • Meet regularly and participate in short and long-range planning activities for programs and services as part of the Account Management Team.
    • Recommend changes and/or options to enhance or improve daily business processes and procedures.
    • Suggest methods and procedures to meet department and principal investigator's goals.
    • Provide back-up assistance in the absence of other cluster budget analysts.
Requirements
  • Experience in financial analysis, forecasting, and strategic planning to analyze and compile data and reports.
  • Experience in budget preparation based on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.
  • Experience managing and monitoring multiple accounts, including recognizing and responding to problems with cost recovery, invoices, accounts, and payroll.
  • Critical thinking and problem-solving skills to analyze complex data.
  • Skill and knowledge to analyze the quantitative aspects of fiscal and budgetary issues.
  • Knowledge of Generally Accepted Accounting Principles and cost allocation methods.
  • Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
  • Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.
Preferred Qualifications
  • Experience coordinating documents and projects with Business Contracts, Sponsored Programs, and Internal Audit to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices.
  • Experience with PPS Decision Support.
  • Experience with DaFIS and DaFIS Decision Support.
  • Communication skills to convey recommendations to PI's, managers, and staff to ensure compliance with policy.
  • Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.
  • Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.
  • Interpersonal, verbal, and written communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU's with other departments or external agencies.
  • Knowledge of University accounting policies and procedures.

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