Account Clerk II

4 weeks ago


Billings, Montana, United States City of Billings Full time
Job Summary

Under general supervision, the Account Clerk II performs a variety of clerical accounting duties involving financial record keeping and/or transactions, including accounts payable and accounts receivable. The successful candidate will manage delinquent accounts, the collection process, and bankruptcy and foreclosed accounts. This role provides clerical support to assigned staff and department.

Key Responsibilities
  • Process and file work orders
  • Perform routine posting, bookkeeping, and related clerical accounting work; maintain assigned journals and subsidiary ledger accounts; perform maintenance on assigned set of accounts; reconcile accounts
  • Compile, prepare, check, and tabulate statistical and financial data; post data to various ledgers, registers, journals, and logs according to established accounting techniques and procedures; input and retrieve a variety of fiscal and statistical information using a computer terminal
  • Prepare and maintain a variety of financial files, records, statements, and reports; gather, check, and tabulate data used in the preparation of records and reports
Accounts Payable
  • Process purchase orders; sort, audit, match, and distribute invoices and monthly statements from vendors and service providers
  • Compare invoice to purchase order; verify extensions, quantity received, sales tax, and freight charges
  • Process for appropriate approvals for payment
  • Take appropriate discounts
  • Confer with vendors as necessary
  • Prepare payments for mailing
Accounts Receivable
  • Serve as cashier
  • Receive cash by mail, in person, or electronic transfer
  • Record receipts
  • Reconcile and post receipts to specified accounts
  • Prepare deposits
  • Participate in the collection of delinquent accounts
  • Prepare delinquent notices and letters
  • Submit uncollectible accounts to collection agency
Requirements
  • High school diploma or GED
  • Two (2) to three (3) years of combined education and experience, or equivalent
Working Conditions

Work is in a normal office environment. Working conditions require limited physical effort moving up to 5 pounds. Working conditions require high attention to detail or deadlines with effort being frequent between 45% and 70% of the time. A typical workday involves exposure to one disagreeable element present in moderate intensity and less than 15% of the time.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.

The City of Billings offers a complete benefits package to our full-time employees including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time employees. Optional plans are available for employees that include health savings account, flexible spending account, and 457 deferred compensation accounts.

To learn more details, visit the link below.


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