Program Coordinator II

10 hours ago

Los Angeles, California, United States Charles R. Drew University of Med & Sc Full time
Job Title: Biomedical Sciences Enrichment Coordinator

About the Role:

The Biomedical Sciences Enrichment Coordinator will play a critical role in supporting the day-to-day operations of the Biomedical Sciences Enrichment Program at Charles R. Drew University of Medicine and Science. This position will serve as a liaison between students, faculty, and staff, ensuring the smooth execution of program goals and objectives.

Key Responsibilities:

  • Coordinate operational activities of the Biomedical Sciences Enrichment Program, ensuring program goals and objectives are accomplished.
  • Provide administrative support to the Program Manager and Dean in preparing educational materials, planning events, and organizing travel arrangements.
  • Assist in coordinating meetings, preparing agendas, and maintaining meeting minutes.
  • Coordinate day-to-day communications with students, faculty, and staff, including responding to inquiries, answering phones, and providing general assistance.
  • Support students in navigating the program, offering guidance and addressing any concerns.
  • Organize and maintain program documentation, ensuring compliance with institutional policies and procedures.
  • Prepare and distribute a variety of documentation associated with program operations, including event logistics and travel plans.
  • Coordinate logistics for program events, including seminars, workshops, and student activities.
  • Manage computerized information systems related to collecting and storing program data, generating management reports, and documentation.
  • Support the Program Manager in preparing reports and other program-related documents.
  • Facilitate the acquisition of resources necessary for program success, including ordering supplies and managing inventory.
  • Provide general administrative support to ensure the smooth operation of the program, including processing travel reimbursements.

Requirements:

  • Bachelor's Degree or equivalent experience in a similar capacity.
  • Seven to ten years of administrative experience, preferably in higher education.
  • Experience in student services.
  • Valid CA driver's license and proof of insurance.

Knowledge, Ability, and Skills:

  • Strong understanding of administrative processes and procedures within an educational setting.
  • Familiarity with program coordination, event planning, and student services.
  • Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems.
  • Basic understanding of budgeting and financial procedures related to event planning and program management.
  • Knowledge of policies and regulations relevant to higher education and student affairs.

Working at Charles R. Drew University of Medicine and Science:

Charles R. Drew University of Medicine and Science is a health professions institution of higher education committed to providing equitable medical education opportunities for under-represented students. As a member of our team, you will have the opportunity to contribute to the university's mission of developing culturally competent professionals dedicated to addressing health disparities in underserved communities.

Equal Employment Opportunity:

Charles R. Drew University of Medicine and Science is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and equitable work environment that values diversity, equity, and inclusion.

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