Administrative Coordinator for Adoption Support

2 weeks ago


Wilmington, Delaware, United States Adoptions From The Heart Full time

**Job Overview:**

Adoptions From The Heart is a non-profit adoption agency seeking a Full-Time Professional Administrative Assistant to support our Delaware and Pittsburgh Offices working out of our Wilmington, DE Office.

This is an in-person position with Possibility of Hybrid (1 day/week) opportunity after 6 months.

Scheduled Hours:
  • Monday-Thursday: 9am-5pm
  • Friday: 9am-4pm

The ideal candidate will have office administration experience, excellent communication skills, and the ability to think critically. Key responsibilities include:

  • Office administration duties including answering phones, E-filing, database entry, preparing agency packets, etc.
  • Submitting monthly and weekly reports (office statistics and financials)
  • Assisting social workers in managing client caseloads
  • Managing agency documents and client records
  • Speaking with prospective clients interested in adoption
  • Managing registrations

**Requirements:**

We are seeking a motivated self-starter able to juggle several projects at once. Candidate must be comfortable handling confidential information (including following HIPPA regulations). Proficient in computer use, Office 365 (Teams, Outlook, Word, Excel & SharePoint) are required. Being able to troubleshoot basic IT issues is also a plus.

We offer a competitive salary of $50,000 - $60,000 per year, based on experience. In addition to salary, we provide benefits including Paid Time off for Vacation, Personal, Sick and Holiday, Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Flexible Spending Account, and Retirement Plan.

We are an equal-opportunity employer and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.



  • Wilmington, Delaware, United States Adoptions From The Heart Full time

    Job SummaryWe are seeking a detail-oriented and organized Professional Administrative Assistant to support our team at Adoptions From The Heart. As an in-person position, this role offers the possibility of hybrid work arrangements after six months.About UsAdoptions From The Heart is a non-profit organization dedicated to supporting families through...


  • Wilmington, Delaware, United States Comvox Co Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Coordinator to provide administrative support to our team.


  • Wilmington, Delaware, United States Adoptions From The Heart Full time

    Job Summary:We are seeking a dedicated Adoption Social Worker to join our team in Wilmington, DE. As an Adoption Social Worker at Adoptions From The Heart, you will play a critical role in supporting expectant and prospective adoptive families throughout their adoption journey.


  • Wilmington, Delaware, United States Adoptions From The Heart Full time

    Adoptions From The HeartWe are seeking a compassionate and dedicated full-time Adoption Social Worker for our Wilmington, DE office. As an integral part of our team, you will provide exceptional services to expecting parents and prospective adoptive families in the region.This is a salaried position with a competitive hourly rate range that works out to...


  • Wilmington, Delaware, United States PrideStaff Full time

    About the OpportunityWe are excited to offer an Administrative Coordinator role at our Wilmington, DE location. This is an hourly position with a salary range of $18-$20 per hour.Job Summary:Assist senior leadership and staff with various administrative tasksSchedule appointments, manage calendars, and coordinate travel arrangementsCompose and edit reports,...


  • Wilmington, Delaware, United States Brown & Root Full time

    Job Description:Brown & Root seeks an experienced Administrative Assistant to support the DuPont EHS department at the Newark E&I Site. This role encompasses a full range of administrative responsibilities, including scheduling meetings, processing purchase orders, ordering office supplies, and document creation support.The successful candidate will provide...


  • Wilmington, Delaware, United States Griswold Home Care for Wilmington Full time

    Job OverviewWe're seeking an experienced Office Administrator/Team Developer to join our team at Griswold Home Care for Wilmington. As a key member of our operations team, you'll be responsible for providing exceptional customer support and ensuring the smooth day-to-day running of our office.About UsGriswold Home Care for Wilmington is a trusted leader in...


  • Wilmington, Delaware, United States Bnai Israel Congregation Full time

    [][Job DescriptionBnai Israel Congregation seeks a highly motivated and organized individual to fill the Office Administrator role.Key Responsibilities:• Answer phone inquiries and respond to emails in a timely manner• Maintain a database of congregant information using Shulcloud• Create weekly communications, including ShulCloud emails, flyers, and...


  • Wilmington, Delaware, United States Adoptions From The Heart Full time

    We are seeking a compassionate and dedicated Adoption Social Worker to join our Wilmington, DE office. As a key member of our team, you will provide critical services throughout the region, counseling expecting parents and prospective adoptive parents.Key Responsibilities:Maintain a caseload of clients and conduct home study evaluationsPerform post-placement...


  • Wilmington, Delaware, United States Recruit Monitor Full time

    About the RoleJob SummaryWe are seeking a highly skilled and experienced Executive Administrative Coordinator to join our team at Recruit Monitor. As an integral member of our organization, you will provide exceptional administrative support to our senior leaders, ensuring seamless execution of their duties and responsibilities.Key...


  • Wilmington, Delaware, United States kay search group Full time

    At Kay Search Group, we are seeking an experienced Administrative Support Supervisor to join our team. This role is a fantastic opportunity for individuals who enjoy leading and mentoring others.About the RoleThis position will oversee daily operations, manage projects, and provide guidance to employees in a dynamic and fast-paced...


  • Wilmington, Delaware, United States Ruppert Landscape Maintenance Full time

    About UsRuppert Landscape Maintenance is a family-owned and employee-led commercial landscape maintenance and construction company based in Maryland. We offer competitive hourly wages, flexible work-life balance, and a family-oriented company culture.Job Description:We are seeking an Administrative Coordinator to join our team. As the first point of contact...


  • Wilmington, Delaware, United States University of Delaware Full time

    About the RoleOsher Lifelong Learning at the University of Delaware's Wilmington campus is a membership organization that, in collaboration with the Division of Professional and Continuing Studies, offers opportunities for cultural and intellectual development for individuals aged 50 and above.Salary InformationThe estimated annual salary range for this role...

  • Service Coordinator

    3 weeks ago


    Wilmington, Delaware, United States One Hour Heating & Air Conditioning of Brandywine, DE Full time

    Job Title: Service CoordinatorWe are seeking a highly organized and detail-oriented Service Coordinator to join our team at One Hour Heating & Air Conditioning of Brandywine, DE.Job Overview:The successful candidate will be responsible for providing administrative support to our service technicians, managing the company calendar, and handling back-office...


  • Wilmington, Delaware, United States Boutique Recruiting Full time

    Job Overview">A dynamic law firm in the Wilmington area seeks an organized and detail-oriented Legal Administrative Assistant to provide exceptional support services to attorneys, paralegals, and staff.">Job Responsibilities">As a key member of the team, you will be responsible for maintaining accurate calendars for attorneys, managing case intakes, copying,...


  • Wilmington, Delaware, United States ARK Systems Full time

    At ARK Systems, we are seeking a highly skilled Administrative Support Professional to join our team. This individual will be responsible for receiving and processing calls for service/repair/proposals from customers, providing limited technical support when needed, and assisting in reviewing certification documentation.Job DescriptionThis role is an...


  • Wilmington, Delaware, United States Insight Global Full time

    Job OverviewA clerical assistant is sought to aid with administrative tasks in a pediatric healthcare setting.Salary and BenefitsThe estimated salary for this role is $35,000 - $45,000 per annum, depending on experience.Key ResponsibilitiesAid with invoice documentation and expense tracking.RequirementsHigh School Diploma or equivalent.Proficient with MS...


  • Wilmington, Delaware, United States Goodwill of Delaware and Delaware County Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at the Delaware State Service Center. As an Administrative Assistant, you will provide critical support to the Healthcare Department by performing various administrative tasks.The successful candidate will have excellent communication skills, be able to multitask...


  • Wilmington, Delaware, United States PrideStaff Full time

    Job OverviewWe are seeking an experienced Administrative Assistant to join our team at a Federally Funded Qualified Health Center in Wilmington, DE. The ideal candidate will have 3-5 years of experience in administration and possess advanced knowledge of the Microsoft Suite.The estimated salary for this position is $18/hour, with opportunities for...


  • Wilmington, Delaware, United States Reading Area Community College Full time

    About the PositionThis role offers an opportunity to provide critical support to our Division Dean, ensuring seamless operations and exceptional student experience.Job DescriptionProvide administrative assistance to the Division Dean, including scheduling appointments, responding to inquiries, and maintaining accurate records.Assist with course section...