Administrative Coordinator for Adoption Support
2 weeks ago
**Job Overview:**
Adoptions From The Heart is a non-profit adoption agency seeking a Full-Time Professional Administrative Assistant to support our Delaware and Pittsburgh Offices working out of our Wilmington, DE Office.
This is an in-person position with Possibility of Hybrid (1 day/week) opportunity after 6 months.
Scheduled Hours:- Monday-Thursday: 9am-5pm
- Friday: 9am-4pm
The ideal candidate will have office administration experience, excellent communication skills, and the ability to think critically. Key responsibilities include:
- Office administration duties including answering phones, E-filing, database entry, preparing agency packets, etc.
- Submitting monthly and weekly reports (office statistics and financials)
- Assisting social workers in managing client caseloads
- Managing agency documents and client records
- Speaking with prospective clients interested in adoption
- Managing registrations
**Requirements:**
We are seeking a motivated self-starter able to juggle several projects at once. Candidate must be comfortable handling confidential information (including following HIPPA regulations). Proficient in computer use, Office 365 (Teams, Outlook, Word, Excel & SharePoint) are required. Being able to troubleshoot basic IT issues is also a plus.
We offer a competitive salary of $50,000 - $60,000 per year, based on experience. In addition to salary, we provide benefits including Paid Time off for Vacation, Personal, Sick and Holiday, Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Flexible Spending Account, and Retirement Plan.
We are an equal-opportunity employer and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.
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