Senior Office Coordinator, Educational Network

6 days ago


Chicago Heights, Illinois, United States Prairie State College Full time
Job Title: Senior Administrative Assistant

Job Summary: We are seeking a highly skilled and experienced senior administrative assistant to join our team at Prairie State College. The successful candidate will provide administrative support to the Dean of Career and Technical Education and the Executive Director of the Career Preparation Network.

About the Role:
This role involves providing administrative support to senior staff members, preparing and sending correspondence, maintaining records, producing reports, and other administrative materials generated by the administrator's office(s). You will also be responsible for receiving and reviewing correspondence for dissemination to respective administrators or other employees or stakeholders, creating and distributing meeting agendas, managing mail services and deliveries, scheduling appointments, making travel arrangements, completing data entry and purchase orders/requisitions tasks, maintaining and ordering equipment and supplies, requesting, gathering, assembling, and compiling information from varied sources, and establishing and maintaining files of important correspondence, records, and reports.

Key Responsibilities:
  • \
  • Prepare and send correspondence, reports, and other administrative materials.\
  • Maintain accurate and up-to-date records and files.\
  • Manage mail services and deliveries.\
  • Schedule appointments and make travel arrangements.\
  • Complete data entry and purchase orders/requisitions tasks.\
  • Maintain and order equipment and supplies.\
  • Request, gather, assemble, and compile information from varied sources.\
  • Establish and maintain files of important correspondence, records, and reports.

About You:
We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You should have a proven track record of providing exceptional administrative support in a fast-paced environment. A minimum of two years of secretarial experience is required, along with proficiency in Microsoft Suite and strong oral and written communication skills. Experience working in higher education is an asset.

Salary Range: $46,656 - $74,265 per year, depending on qualifications and experience.

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