Administrative Assistant

1 week ago


Austin, Texas, United States Texas Real Estate Commission Full time
Job Summary:

The Administrative Assistant reports to the Director of Enforcement and performs complex administrative support work. Work involves providing internal administrative support, disseminating information, and preparing and editing reports and documents. Performs general office duties such as answering phones and responding to inquiries. Work involves providing overall administrative support to the TREC Enforcement Division.

Key Responsibilities:
  • Acts as primary communications and message center for Enforcement Division.
  • Open and close complaint cases and update case records for assigned regions in computer database.
  • Initial processing of incoming Application, Background, and Fitness Determination cases.
  • Scan, email, copy documents and maintain paperless files.
  • Prepare batches, memos, reports, and other documents as assigned.
  • Prepare drafts and finalize correspondence for attorneys and legal assistants.
  • Maintain accurate computer records.
  • Route correspondence, faxes, and files.
  • Work as a team member within the support staff.
Requirements:
  • Graduation from a standard senior high school or equivalent.
  • Three (3) years of general office experience including, but not limited to, the use of standard office equipment including a computer and scanner.
  • Experience answering multi-line phones and providing customer service.
Preferred Qualifications:
  • Experience working with the public.
  • Knowledge of The Real Estate License Act and the Rules of the Texas Real Estate Commission.
  • Experience in state government.
  • Experience working with a paperless filing system.
  • Experience in a legal environment.
  • Work experience creating/revising forms.
Working Conditions:

Normal office work environment, mostly sedentary in nature. Involves speaking to groups of people. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive phone usage and repetitive hand/wrist/finger motions while using the computer.



  • Austin, Texas, United States ESFM Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ESFM. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including answering telephones, bookkeeping, typing, word processing, and filing.Key ResponsibilitiesProvide administrative support to the...


  • Austin, Texas, United States Compass Group Careers Full time

    Job SummaryJob Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to provide clerical support to our food service programs.Key Responsibilities:Answering Phones: Respond to incoming calls in a professional and client-centric manner, providing accurate information and resolving issues...


  • Austin, Texas, United States The Matian Firm, APC Full time

    Job SummaryThe Matian Firm, APC is seeking a highly organized and detail-oriented File Clerk to join our team. As a key member of our Criminal Defense Department, you will be responsible for maintaining accurate and up-to-date filing systems, ensuring seamless document preparation and distribution, and providing exceptional administrative support to our...


  • Austin, Texas, United States TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Full time

    Administrative Assistant VAre you an experienced administrative professional looking for a challenging opportunity to support the day-to-day operations of a state agency?The Texas Commission on Environmental Quality (TCEQ) is seeking a highly skilled Administrative Assistant V to join our External Relations Division.Key ResponsibilitiesProvide administrative...


  • Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to the student aid accounting team in the Undergraduate College Business Office during the peak processing summer season.Key ResponsibilitiesProvide administrative support to the student aid accounting team, including processing outside scholarship...


  • Austin, Texas, United States TEXAS MEDICAL BOARD Full time

    Job Title: Administrative Assistant IIJob Summary:The Texas Medical Board is seeking a highly organized and detail-oriented Administrative Assistant II to join our Investigations Department. As a key member of our team, you will provide administrative support to our investigators, ensuring the smooth operation of our investigations...


  • Austin, Texas, United States CAPPS, Inc. Full time

    Job SummaryCAPPS, Inc. is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our organization, you will provide exceptional administrative support to our leadership team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior leadership, including...


  • Austin, Texas, United States TEXAS MEDICAL BOARD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our Investigations Department. As a key member of our team, you will provide administrative support to our investigators and contribute to the efficient operation of our office.Key ResponsibilitiesGenerate and mail correspondence related to jurisdictional...


  • Austin, Texas, United States PNC Financial Services Group Full time

    Job SummaryPNC Financial Services Group is seeking a highly skilled Administrative Assistant I to join our Community Development Banking team in Austin, TX. As an Administrative Assistant I, you will provide diverse, tactical, and confidential administrative support functions to facilitate the efficient operation of the organization.Key...


  • Austin, Texas, United States ABC Home & Commercial Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at ABC Home & Commercial Services. As an HR Administrative Assistant, you will provide administrative support to the Human Resources Department, ensuring the smooth operation of our HR functions.Key ResponsibilitiesPerform various administrative...


  • Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Description:**About the Role:**We are seeking a highly skilled Administrative Assistant IV to join our team at the Texas Department of Aging & Disability Services.**Key Responsibilities:*** Provide administrative support to our team of professionals* Assist with day-to-day operations and special projects* Develop and maintain accurate records and...


  • Austin, Texas, United States ABC Home & Commercial Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at ABC Home & Commercial Services. As a key member of our Human Resources Department, you will provide administrative support to ensure the smooth operation of our HR functions.Key ResponsibilitiesPerform various administrative tasks, including...


  • Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Texas Department of Aging & Disability Services seeks an experienced Administrative Assistant IV to join our team. This role will provide administrative support to the IT Customer Service Help Desk, focusing on identifying and streamlining business processes, coordinating hiring processes, and maintaining historical records.Key...


  • Austin, Texas, United States DEPARTMENT OF AGRICULTURE Full time

    Job SummaryWe are seeking an experienced Administrative Assistant III to join our team at the Department of Agriculture in Austin, TX.The successful candidate will provide administrative support to our office, including answering phones, responding to emails, and maintaining accurate records.Key ResponsibilitiesProvide exceptional customer service to...


  • Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Senior Administrative Assistant This role is responsible for providing comprehensive administrative support to the Accounts Payable team. The position involves managing and distributing incoming correspondence, preparing documents related to receivables and cash receipts for the Accounts Receivable team, and handling sensitive and confidential...


  • Austin, Texas, United States AssuredPartners Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at AssuredPartners. The successful candidate will provide administrative support to our HR Department, ensuring the smooth operation of our human resources functions.Key ResponsibilitiesEmployee Data Management: Accurately record and update employee...


  • Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As a key member of our Regional Administrative Services team, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office. Key...


  • Austin, Texas, United States Texas Workforce Commission Full time

    About the RoleWe are seeking a highly motivated and professional Administrative Assistant III to join our Facilities Operations and Maintenance team at the Texas Workforce Commission. As a key member of our team, you will provide administrative support and promote a safe and comfortable environment for agency employees.Key ResponsibilitiesManage and oversee...


  • Austin, Texas, United States University of Texas System Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the University of Texas System. As an Administrative Assistant, you will provide general administrative support with a heavy emphasis on data entry related to business operations and student data for the Texas Joint Admission Medical Program.Key...


  • Austin, Texas, United States St. Louis Catholic Church Full time

    Job SummaryThe Administrative Assistant for Mission plays a vital role in supporting the ministerial and liturgical teams at St. Louis King of France Catholic Church and School in Austin, Texas. This position reports to the Executive Director of Mission and is responsible for assisting with internal and external communication, Sacrament coordination, and...